Fairfax County Federation of Teachers
AFT Affiliate Local 2401

Human Resources and Finance Director

Based in Northern Virginia

 

The Human Resource & Finance Manager is a full-time, exempt position reporting directly to the President and Executive Director. This role is responsible for supporting the efficient operation of the Human Resources and Finance department by providing high-level, confidential administrative assistance.

This is a full-time non-bargaining unit position in Northern Virginia. 

FCFT’s Duties and Responsibilities:
Performs a wide range of duties as assigned by the President and/or Executive Director. Examples below are a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.

Administrative Duties

• Confidential administrative support to the Executive Director, and the President of the Fairfax County Federation of Teachers.
• Act as the first point of contact for HR and Finance related queries.
• Schedule meetings, coordinate support, and make travel arrangements as directed.
• Drafting basic correspondence to individuals relating to the employee life-cycle and labor relations.
• Foster and manage relationships with vendors in collaboration with the Director of Human Resources & Finance.
• Administrative support with preparing, copying, and distributing materials for events and special meetings as directed.
• Administrative support with preparing, copying, and collating materials and data for both Finance related and Human Resource related audits.
• Maintain Human Resource files and documents, both physical and electronic, as directed.
• Ensure up to date banks of document templates are maintained. 
• Performs other duties as assigned.

Fiscal Responsibilities

• Accounts payables support: reviewing invoices and expense reimbursements, credit card account receipts reconciliation, ensuring appropriate back up documentation for all types of payments, accurate LM-2 coding of payments, producing Per Capita reports, and producing checks.
• Accounts receivables support: depositing of checks; verification of deposits, accurate recording of deposits, and accurate LM-2 coding of receipts.
• Resolving queries from suppliers, invoice owners, and employees.
• Maintain banking set-ups, requesting bank details, providing bank details, and verifying changes.
• Assist with grant research, applications, documentation and reconciliation.
• Assist with reconciliation of Payroll and other accounts.
• Other fiscal responsibilities as assigned.

Human Resources Responsibilities

• Provide administrative support for recruitment campaigns when needed which may include: posting job positions; scheduling and communicating with job candidates, processing reference requests and other background checks, preparing offer letters, notifying unsuccessful candidates, and managing the HR department email box.
• Assist with such duties as benefits enrollment, benefit education, onboarding new staff, and HR related software systems.
• Collate, prepare and submit accurate and timely biweekly payroll, inclusive of leave balances, all employee specific deductions, and employee expense reimbursements.
• Other human resource responsibilities as assigned.

Scope and Nature of Supervision

• Excellent interpersonal skills – Must be able to demonstrate and maintain effective interpersonal working relationships with members, employers, staff, management, community partners and/or consultants.
• Excellent communication skills, both written and verbal. Able to confidently convey information and provide assistance, in a clear and easily understood way.
• Well organized with good attention to detail.
• Ability to complete multiple projects with shifting priorities and to meet deadlines under pressure.
• High level of diplomacy, discretion, and discernment. Can demonstrate an awareness of how to manage confidentiality in an HR/Finance setting.
• Self-starter and problem solver. Able to work on own initiative and as a part of a team.
• Flexible approach to work. Able to work in a changing environment.
• Must be able to take direction on projects as assigned and meet established deadlines.
• Must be willing to expand technology skills and quickly adapt to changing systems.
• The ability to work with people from diverse backgrounds.

Education and Background

• Bachelor’s degree or commensurate experience.
• Finance, Accounting, and/or Human Resource experience preferred.

Previous Work Experience

• Three to five years of office experience with a background in Human Resources and/or Finance.
• Preferred familiarity with the functions of unions and commitment to the goals and ideals of the labor movement.

Specialized Knowledge and Training

• Proven experience providing administrative support to either Finance or Human Resources function.
• An understanding of, and familiarity with, the key types of documents and processes used in either/both Finance and Human Resources.
• Able to create and continuously improve admin practices and systems.
• Skill in the use of QuickBooks, Paychex Flex, and Microsoft Office programs, including Microsoft Outlook, Access, Word, and Excel.
• Experience of working closely with, or in, a payroll function maintaining payroll records and undertaking monthly reconciliations would be an advantage.
• Experience and/or familiarity with LM-2 filing requirements for unions would be an advantage.

This is an exempt confidential non-bargaining unit position.

The salary for this position is $90,000.

How to Apply:
Send a résumé, cover letter, and three references to Jason Roe, jaroe@fcft.org.