Directors Guild of America
 

Administrative Assistant

Based in Midtown Manhattan, NY

 

Who We Are
As the collective voice of more than 19,000 members, the Directors Guild of America (DGA) helps empower directors and their teams to protect and enhance their creative and economic rights and strengthen their ability to develop meaningful, successful careers. Our members work in film, television, commercials, news, sports, and new media.

What You’ll Do
The Directors Guild of America has an opening in its New York office for an Administrative Assistant to directly assist a senior-level executive and support several member committees. Qualified candidates will possess advanced organizational skills, initiative, and excellent written, verbal, and interpersonal skills.

Essential Duties & Responsibilities

• Directly assist a senior executive through detailed calendar maintenance, the scheduling of meetings and phone calls, and proactive follow-up on ongoing projects and correspondence.
• Liaise with Guild members and external parties to compile information on current television and film projects and maintain accurate files and records in internal databases.
• Correspond with Guild members, prepare materials for, and attend frequent committee and Council meetings and events (several per month), which take place in person and/or via Zoom.
• Prepare and distribute materials for weekly internal staff meetings.
• Answer phone calls for the senior executive from Guild members and external contacts, and appropriately route callers.
• Perform other duties as assigned to support the Guild’s New York office operations and additional senior-level executives.

What You’ll Need

• Proficient with Microsoft Office suite, especially in Word and Excel.
• Proficient with Zoom; creating, managing and sharing meetings.
• Ability to take detailed notes and produce meeting minutes.
• Outstanding grammar, spelling, and punctuation.
• Clear, articulate verbal and written communication skills, and a professional and courteous telephone manner.
• Ability to balance multiple tasks/projects and reporting to multiple supervisors.
• Team-oriented with the ability to interact well with executive management, Guild membership, and other executive support staff.

Minimum Qualifications

• 1-2 years of experience in an administrative assistant and/or office support role.
• Bachelor’s degree or equivalent work experience.
• Familiarity with unions/guilds is a plus.

Physical Requirements

• Prolonged periods of computer desktop work.

What You’ll Get

• Medical, Dental and Vision Insurance
• 401(k) plan
• Pension Plan
• Flexible Spending Account
• Life Insurance
• Short and long-term disability
• Long-term care
• Generous PTO
• Company-paid holidays
• Work-Life Balance
• This position pays an hourly rate with a yearly equivalent in the range of $45,000 – $50,000.

This is an in-person position at the Guild’s office in Midtown Manhattan. The position has significant overtime needs, including on evenings and weekends.

Apply HERE!

Candidates are encouraged to accompany their résumé with salary requirements and a cover letter or statement expressing their interest in the position.

The DGA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.