AFSCME Council 13

Human Resources & Payroll Manager

Based in Harrisburg, PA

 

Job Title: Human Resources & Payroll Manager
Salary: $54,490 – $100,000

How to Apply: 
Send cover letter and résumé to: recruiting@afscme13.org

About AFSCME Council 13
Pennsylvania Public Employees Council 13, AFSCME, AFL-CIO is the largest public employee union in Pennsylvania. Established in 1973, Council 13 works to improve wages, benefits, and working conditions for public and private non-profit employees who protect and serve the citizens of the Commonwealth.

We represent more than 35,000 members employed at the state, county, township, borough, and city level, as well as in health care and social service facilities. Along with our affiliated local unions, we provide resources in representation, collective bargaining, organizing, political and legislative advocacy, and education to ensure members’ respect and dignity in the workplace.

Primary Role
The Human Resources and Payroll Manager oversees human resources programs, payroll and benefits. This hybrid role supports talent acquisition and employee relations, oversees accurate and timely payroll processing and accounting, administers comprehensive benefits, and ensures compliance with laws and regulations. The human resources functions report to the Council 13 Executive Director/Administrator; payroll and benefits functions report to the Council 13 Controller.

Primary Responsibilities
Human Resources Management

• Oversee employment services, including recruitment, interviewing, selection, and onboarding for all employees.
• Develop and update, when necessary, job descriptions for all positions. 
• Develop recruiting strategies and manage advertising of positions.
• Develop and implement HR policies and procedures in compliance with federal, state, and local laws.
• Advise managers and staff on employee relations, labor contract interpretation, leave management, and disciplinary actions.
• Lead internal investigations related to employee conduct and workplace issues.
• Design, coordinate, and present employee orientation and training programs.
• Maintain employment files for all active & retired employees.

Payroll and Benefit Administration

• Manage semi-monthly payroll operations (e.g., schedules, pay dates and leave tracking) for ~100 staff.
• Ensure accurate calculation of wages, deductions, benefit withholdings and leave balances.
• Review all federal, state, and local tax transfers.
• Prepare and file quarterly and annual payroll tax reports e.g., W-2s, 1099s, and DOL Multiple Worksite Reporting.
• Prepare and process journal entries for all payroll related expenses, liabilities and assets. 
• Reconcile payroll general ledger accounts on a monthly basis.
• Prepare payroll audit schedules.
• Provide salary and payroll analysis for budgeting and operational planning.
• Assist with the preparation of financial statements and reports related to payroll.
• Establish payroll policies and ensure timely processing of all payroll-related transactions.
• Oversee benefit programs including 401(k)and health (medical, dental, vision, prescription) plans.
• Ensure benefits programs comply with plan documents. 
• Serve as liaison with benefit providers and actuaries.
• Advise employees on benefit options, claims, and eligibility.

Education and Experience

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or related field.
• Minimum of 5–7 years of experience, preferably in combined human resources and payroll.
• Knowledge of employment law, labor relations, payroll tax regulations, and benefit plan administration.
• SHRM-CP, PHR, or similar certifications (preferred).

Skills Requirements

• Strong knowledge of HR principles, practices, and procedures, including recruitment, employee relations, training, and performance management.
• Ability to interpret and apply federal, state, and local employment laws (FMLA, ADA, FLSA, Title VII, etc.).
• Experience working with union collective bargaining agreements.
• Conflict resolution and negotiation skills.
• Proficiency in payroll systems and processes.
• Knowledge of payroll tax laws, wage & hour regulations, and reporting requirements
• Strong numerical and analytical skills.
• Knowledge of accounting and auditing principles and standards.
• Proficient in QuickBooks accounting software.
• Ability to manage confidential data.
• Ability to manage multiple priorities, meet deadlines, and work under pressure.
• Detail-oriented with a high level of accuracy in all work.
• Ability to provide advice and guidance to executive and senior management with confidence.
• Commitment to the mission and values of AFSCME Council 13.

Benefits

• Health insurance for employee & family (medical, prescription, vision, dental, hearing; employee contributes percentage of salary).
• Defined Benefit Pension Plan (jointly paid).
• Voluntary Deferred Compensation 401(k) with employer match.
• Employer-paid life and accidental death insurance.
• 3 weeks vacation per year.
• 1.5 days sick leave per month.
• 12 paid holidays + additional paid holiday week between Christmas and New Years.
• 3 personal days (prorated first year).

Pennsylvania Public Employees Council 13 is an equal opportunity employer and does not discriminate on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected under applicable law.