Graduate Employees’ Organization
IFT/AFT Local 6300

Part Time Administrative Assistant & Database Manager

Based in Champaign, IL

 

The Graduate Employees’ Organization (GEO), IFT/AFT Local 6300, AFL-CIO is the labor union representing over 3000 Teaching Assistants, Graduate Assistants, and Pre-Professional Graduate Assistants at the University of Illinois Urbana-Champaign. We are currently in the process of unionizing over 3700 Research Assistants.

The GEO is seeking to hire a permanent Administrative Assistant and Database Manager. This position is a part-time position, with an expected average of 20 hours per week. The Administrative Assistant & Database Manager’s core responsibilities are (1) Database management and maintenance, (2) Processing membership updates, (3) Office Staffing and (4) other membership organizing and coordinating duties as needed.

Key Job Responsibilities

• Maintain the database of GEO members and their information
• Maintain accurate records of GEO activities, including the GEO’s digital and physical archives
• Support the work of GEO committees, in coordination with other GEO staff, especially through the production of data analyses and ad-hoc reports
• Train other GEO staff, stewards, officers, and members on data entry
• In coordination with other staff, ensure that the office is staffed for at least 20 hours per week during normal business hours and that the office is stocked with necessary supplies

Job Requirements

• Willingness to occasionally work irregular hours
• Capacity to work independently and with a team
• The ability to make and follow through on a work plan
• Experience maintaining a database; experience with Action Network and Airtable is desirable but not required
• Experience with data analysis using Microsoft Excel/Google Sheets (preferred), R/Stata (not required)
• Strong interpersonal skills to foster a welcoming environment for members
• Writing and computer skills, including Microsoft Office and Google Suite
• The ability to work with people from diverse backgrounds
• Previous experience in union organizing is highly desirable

Application Process
To apply, send a cover letter and résumé including two or more references (phone numbers preferred), and contact information to officeacct@uigeo.org with the subject “Administrative Assistant Application.” To ensure full consideration, apply by June 30, 2025. After that date, applications will be considered on a rolling basis.

The targeted start date is August 4, 2025.

Salary & Benefits

• Pay is $30/hour including paid time off for sick days and vacation
• Health, Dental, Vision Insurance, and Retirement, among other benefits
• This position is covered by the GEO Staff Union contract. The GEO Staff Union negotiates pay and benefits with the GEO.

Affirmative Action Statement
The GEO is an AA/EEO employer. Women, people of color, and LGBTQ individuals are strongly encouraged to apply.

The GEO encourages all applicants to use the cover letter, résumé, references, or an additional info sheet in a format and length of your choosing, to disclose any information (voluntarily) as it relates to:

1. Any past experiences organizing to address issues of racism, sexism, homophobia, classism, etc. Including, but not limited to, why you were moved to organize on these issues and how that organizing experience empowered those people who are directly affected by institutionalized discrimination (women, people of color, LGBTQ individuals, etc), and put those affected individuals at the forefront of organizing efforts.
2. Your potential future role as you see it as an organizer with the GEO and how you would address institutional forms of racism, sexism, homophobia, etc.

The GEO has historically organized around social justice issues. We encourage applicants to share similar organizing experiences and goals. Sharing this information is voluntary. Applicants should share as much information as they deem relevant to the job. Preference will be given to applicants who exhibit experience, passion, and an ongoing desire to overcome institutional and interpersonal forms of discrimination.