Pennsylvania AFL-CIO

Executive Administrative Assistant for President

Based in Harrisburg, PA

 

The Pennsylvania AFL-CIO, a 700,000 strong membership statewide union organization seeks a highly organized, skilled, and serious individual for full-time work as Executive Assistant to primarily provide administrative support for President and work closely with Officers and Department heads. This position offers an opportunity for personal growth in a trusted and responsible administrative role that touches on all areas of the PA AFL-CIO’s programs. The Executive Assistant will have the opportunity to make a critical difference in a fast-paced environment.

Key responsibilities include:

• Coordinate meetings, events, and conferences
• Drafting letters, memos, and agendas, and keeping comprehensive files
• Scheduling and preparing materials for Board meetings and requisite follow-up
• Taking detailed minutes at meetings and preparing them for approval
• Convention/Conference preparation and planning
• Tracking action items and work plans to ensure initiatives are progressing
• Ensuring a well-functioning work environment including office, operations, and list management
• Supervising clerical staff

Requirements include:

• At least 10 years that demonstrates career advancement and increased skill level
• Extensive Convention/Meeting planning experience a big plus, including hotel contracts, rooming list and banquet event orders, etc.
• Demonstrated attention to detail and capacity to track and systematize information
• Strong ability to stay highly organized and multi-task in a fast-paced environment
• Proven self-starter who can work quickly and accurately under pressure
• Independence, good judgment, and diplomatic skills
• Professionalism and interpersonal skills
• Exemplary capacity to maintain confidentiality and discretion
• Excellent oral and written communication skills
• Proficient in all Microsoft products including Access
• Interest in unions, human rights, and/or advocacy are a plus
• Familiarity with State Legislature and Governmental Departments a plus

Salary and Benefits: The Pennsylvania AFL-CIO offers an excellent benefits package and salary commensurate with experience.

To Apply:
Send résumé to: Angela Ferritto, President, PA AFL-CIO, 600 N. 2nd Street, Harrisburg, PA 17101, president@paaflcio.org

Pennsylvania AFL-CIO is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool.