Santa Clara & San Benito Counties Building & Construction Trades Council

Administrative Assistant / Bookkeeper

Based in San Jose, CA

 

OVERVIEW
The Council is seeking a well-organized, detail-oriented individual to provide essential clerical and organizational support to the Executive Director, and to record and maintain the organization’s financial transactions including payroll, invoicing, and bank reconciliation. The ideal candidate will have experience with union organizations, demonstrate professionalism, exercise independent judgement, and efficiently prioritize multiple tasks. The ability to maintain confidentiality is an essential part of this role.

ABOUT US
The Council team is small but mighty, working closely together to deliver an outsized impact for affiliated unions and members. Our affiliates are construction unions in the two counties, which collectively represent over 30,000 local construction workers.

JOB REQUIREMENTS

• Associate’s degree or equivalent work experience
• At least three years of relevant office administrative experience
• At least three years of relevant bookkeeping experience
• Intermediate to advanced computer literacy skills (proficiency in Quickbooks, Adobe Acrobat, Microsoft Office Suites, Outlook)
• Previous experience in a union office preferred (but not required)

SKILLS/ABILITIES

• Excellent work ethic
• Exceptional organizational skills, attention to detail, accuracy
• Grammar and proofreading skills
• Ability to manage multiple tasks, organize work, set priorities, meet critical deadlines and follow up on assignments
• Use initiative and independent judgement within established guidelines
• Ability to establish and maintain effective working relationships
• Compose correspondence independently or from brief instructions
• Professional and dependable

MAJOR DUTIES AND RESPONSIBILITIES
Administrative Assistant

• Handle sensitive and confidential information with discretion and professionalism
• Manage Executive Director’s calendar
• Answer and direct phone calls
• Handle incoming and outgoing mail
• Arrange travel and accommodation
• Draft and edit correspondence and reports
• Organize, schedule, notice, and prepare appointments and meetings
• Maintain contact lists, databases, and spreadsheets
• Develop and maintain a filing system
• Assist with event planning and coordination
• Order office supplies and equipment

Bookkeeper

• Maintain financial records
• Process Payroll
• Bank Reconciliation
• Invoicing and payments
• Prepare financial reports
• Ensure compliance with accounting practice
• Assist with tax forms
• Data entry and cash flow
• Prepare LM-2, 990 and other required forms for CPA

COMPENSATION
Salary range: $64,480 – $72,800 to start. Benefits include medical, dental, vision, and a generous accrual of vacation and sick time.

This is a full-time hourly position and is included in a collective bargaining unit represented by Office and Professional Employees International Union Local 29. Specific employment terms are subject to a Collective Bargaining Agreement (CBA). Some career advancement opportunity is available.

To Apply:
Please indicate your interest in this position by submitting a résumé and cover letter to: david@scbtc.org.