United Food and Commercial Workers
 

Region Office Secretary
UFCW Region 6 – Mid-Western

Based in Itasca, IL
ufcw.org

Organization:
United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location:
Itasca IL, (on-site)

Position Description:
The Region Office Secretary performs the clerical secretarial, administrative and business detail for the Region Director, Executive Assistant, and Director of Distillery, Wine and Allied Workers Division.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

• Duties include, but are not limited to, typing, preparing and submitting expense vouchers, reviewing and submitting regional staff expense vouchers and weekly written reports, opening and distributing mail, preparing outgoing mail and UPS material, preparing outgoing faxes and distributing all incoming faxes, composing correspondence, scheduling appointments, arranging travel schedules, answering telephone calls and filing.
• Functions as administrator for office attendance records and leave balances, extended sick leave records and vacation requests. Performs time and attendance data entry. Forwards weekly attendance reports to the International.
• Maintains trust documents and prepares and sends out correspondence requesting information on trust funds.
• Executes administrative aspects of seminars and large meetings.
• Orders office supplies, prepares office billings for payment and maintains records for office billings and accounts. Maintains yearly maintenance agreements and keeps office equipment in working order.
• Maintains the region office conference room meeting schedule and region, local, and staff telephone lists which include the Distillery, Wine and Allied Workers Division staff.
• The Region Office Secretary also shares limited duties of the Secretary to the Director.
• Protects region office operations by processing and maintaining sensitive and confidential communications including, but not limited to, personnel matters, labor relations matters, and financial matters.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Education and/or Experience
This position requires previous secretarial work experience. Experience and knowledge of the UFCW’s structure, policies, and procedures is desired.

Secretarial Skills
Shorthand or fast notes ability is required. Keyboarding: 65 WPM

Computer/Software Skills
Ability use MS Word and Excel to create and properly finalize documents related to duties and responsibilities is required. Ability to accurately maintain databases is required. Must be willing to acquire new software skills.

Communication Skills
Ability to professionally compose correspondence using proper grammar and sentence structure is required. Ability to read and interpret documents, policy and procedure manuals, and the ability to communicate them to others. Excellent telephone skills in handling members, local unions and the general public and be able to assist or refer them to the proper office or individual

Other Knowledge/Skills/Abilities Required

• Must have ability to perform a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Must have excellent organizational skills.
• Must be able to prioritize work assignments with little or no supervision.
• Ability to work well with others.
• Must be able to add, subtract, multiply and divide in all units of measure.
• Must have basic analytical skills.
• Ability to apply common sense, understanding and carry out instructions furnished in written, oral and diagram form.

Job Demands
Willingness to perform a wide range of administrative and general support duties of a highly responsible and confidential nature.

Working Conditions
The work is performed in a normal office environment. The noise level in the work environment is usually moderate.

Physical Demands
The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending and reaching.

Compensation:
Salary Range: $56,686 - $62,686.

The UFCW provides a very generous benefits package, including:

• Comprehensive health insurance coverage.
• Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
• Retirement Savings Account.
• 401(k) plan with employer matching.
• Pension plan.
• Dependent care reimbursement account program.
• Health care reimbursement account program.
• Transportation program benefits.
• Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.

Duration:
This is a full-time position; posting closes when position is filled.     

Vaccination Requirement: The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any request or questions may be submitted to hrcovid@ufcw.org.

To Apply:
Submit cover letter, résumé to: humanresources@ufcw.org

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.