California Federation of Labor Unions, AFL-CIO

Special Assistant

Based in Sacramento, Oakland, Los Angeles, or San Diego, CA

 

Are you highly organized, detail-oriented, and enjoy challenges that require a mix of scheduling, activism, media, politics and policy? Are you a self-starter, resourceful, and have a knack for creative problem solving? Are you interested in helping support the statewide labor movement and its leadership? Apply to work for the California Federation of Labor Unions as a Special Assistant to the President!

The Special Assistant serves as the right hand to the President, tracking incoming inquiries and requests, maintaining a strict calendaring system, and managing all logistics and travel itineraries, briefing meetings, coordinating details for all speeches and events the Labor Federation attends.

The California Federation of Labor Unions represents over 1,300 affiliate unions in California that collectively represent 2.3 million union members in trucking, retail, hospitality, and other service sector jobs, janitorial, construction, health care, local and state government, education, arts and entertainment, warehousing and logistics, manufacturing, and a variety of other sectors.

DUTIES & RESPONSIBILITIES

• Maintain the President’s calendar and travel arrangements, provide daily reports and real-time updates on scheduling developments;
• Track, present, and respond to incoming meeting requests in a timely manner;
• Gather and coordinate meeting logistics for all internal and external meetings, speaking engagements, events, conferences, etc.;
• Provide staffing support to the President at events and meetings throughout the state;
• Draft and distribute communications on behalf of the President;
• Maintain consistent communication with Federation staff around the President’s meetings and events;
• Monitor and respond to the Federation’s incoming inquiries and requests via mail, e-mail, and phone;
• Track and complete regular expense reports and mileage reimbursements;
• Transcribe and take minutes at specified Federation meetings;
• Support the Federation’s operations with filing, clerical work, and administrative support;
• Assist with special projects and events, including updating the Federation’s database, supporting event planning, assisting and responding to requests from affiliates and central labor councils;
• Use sound judgment when handling sensitive and confidential information.

REQUIRED KNOWLEDGE AND EXPERIENCE  

• Ability to meet deadlines and excel in high-pressure work environments while maintaining thoroughness, accuracy, and keen attention to detail;
• Strong time management and organizational skills, ability to work independently and quickly adapt to changing circumstances;
• Ability to plan ahead and anticipate potential obstacles, immediately identify and flag problems that arise, and proactively respond and demonstrate resourcefulness;
• Excellent e-mail etiquette and written and verbal communication skills;
• Strong interpersonal skills and ability to build relationships and establish clear lines of communication with individuals inside and outside of the organization;
• Ability to maintain a high level of confidentiality, discretion, and political judgment;
• Proficiency in Microsoft Office and Google Suite;
• Prior experience working in or knowledge of the labor movement is a plus, as is prior experience providing scheduling and administrative support for a high-level principal or executive officer in an organization.

SALARY AND BENEFITS
The hourly range for this position is $41.60 to $43.71 ($86,528 to $90,916 annual salary), dependent on skills and prior experience. This is a union job represented by Office and Professional Employees International Union Local 29, AFL-CIO. Includes full family medical, dental, and vision benefits and a defined-benefit pension plan.

WORK ENVIRONMENT
The Special Assistant is expected to report to the President and Chief of Staff. Working in-person is required, location in California is flexible—Sacramento, Oakland, Los Angeles, or San Diego preferred. Travel to Sacramento and other areas of the state is required. Driver’s license and access to a car is required to perform essential duties of the job.  

The Special Assistant is expected to report Monday through Friday, 8:00 AM to 5:00 PM (40 hours per week). Some evening and weekend work is required.

TO APPLY
Applicants should email their résumé, cover letter, and three references (include at least one former supervisor) to Chief of Staff Shubhangi Domokos at Shubhangi@calaborfed.org.

Equal Opportunity Employer
California Federation of Labor Unions, AFL-CIO provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, California Federation of Labor Unions AFL-CIO complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. California Federation of Labor Unions AFL-CIO expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.