SEIU Local 509
 

Receptionist / Office Assistant

Based in Marlborough, MA

 

SEIU Local 509 is a fast growing, progressive union representing 20,000 state workers, human service workers, higher education faculty and family childcare providers in Massachusetts.

This is an in-house position based in Marlborough, MA with regular hours of Monday – Friday, 9am-5pm, with occasional evening/weekend assignments.

Duties:

• Greet visitors at front desk and cover incoming calls
• Collect and distribute all incoming mail and manage mailboxes
• Track and document credit card activities
• Maintain internal electronic meeting and meeting room calendar
• Order and arrange  food for all internal meetings
• Maintain orderly reception area, common areas, storage
• Maintain, inventory and order office supplies, swag and equipment
• Compile and complete mailings
• Fill building and office work-orders
• Provide assistance to meeting participants
• Assemble new member packets
• Maintain directory and internal forms and documents
• Assist during events with registration, setup and logistics
• Assist with conference registration, logistics and travel booking for staff and union members
• General data entry, copying and filing
• Other administrative duties as needed

Supervision Received:
This position is supervised by the Director of Administration

Qualifications:

• Ability to be flexible and balance several projects simultaneously
• Proficiency in Microsoft and Google Suite
• Ability to communicate well and function across the sectors and tiers of the union including staff, members, officers, vendors, and visitors
• Openness to learning new systems
• Attention to detail and grammar; Bilingual Spanish skills a plus

Compensation:
SEIU Local 509 offers a competitive salary from $2309-$2630 biweekly and an excellent benefits package.

Application Process:
SEIU Local 509 is an equal opportunity employer with a strong commitment to diversity — women, people of color and LGBT candidates are strongly encouraged to apply.

To Apply:
Interested candidates should submit a résumé, and cover letter to: jobapplication@seiu509.org by January 3, 2025.