MIT Graduate Student Union
UE Local 256

Administrative Assistant

Based in Cambridge, MA

 

The MIT Graduate Student Union – UE Local 256 seeks an Administrative Assistant to support our growing local union. UE Local 256 is a union of over 3,000 graduate student-workers at MIT. We are a democratic organization using our collective power to improve working and living conditions for all MIT graduate workers. We are an affiliate of the United Electrical, Radio, and Machine Workers of America (UE).

DUTIES AND RESPONSIBILITIES
Responsibilities include:

• Timely email communication with member inquiries;
• Processing dues cards and assisting members with dues questions;
• Managing office space;
• Processing incoming and outgoing mail;
• Providing logistical support for union events;
• Regularly maintaining and updating member information in membership database;
• Processing and coordinating financial records with an outside accounting firm;
• Posting periodic updates to website;
• Coordinating scheduling of board meetings;
• Other administrative tasks as directed by the Local Executive Board.

QUALIFICATIONS AND EXPERIENCE
While no one candidate will possess every quality outlined for this position, the successful candidate will bring many of the following professional skills and personal attributes:

• Experience as an administrator;
• Knowledge of Airtable or similar database software;
• Knowledge of QuickBooks or similar accounting software;
• Ability to multitask, prioritize responsibilities, and meet deadlines;
• Being well organized and detail-oriented;
• Strong professional and calm demeanor, exhibiting tact, and working well with people of diverse backgrounds;
• Proficient computer, spreadsheet, data entry, and other technology skills;
• Strong interpersonal and communication skills (written and verbal).

WORK ENVIRONMENT

• This position is full-time and is based in our Cambridge, MA office with a hybrid or fully in-person schedule.
• The position occasionally requires work outside normal business hours, including some nights, weekends and holidays.

COMPENSATION AND BENEFITS
The salary for this position is $58,396 per year. Benefits include excellent health and dental insurance coverage and generous time off.

APPLICATION
Please email a résumé and cover letter to: contact@mitgsu.org.

People of color and women are strongly encouraged to apply.