SEIU Local 1021

Human Resources Coordinator

Based in Oakland, CA

 

Summary: Working under the direction of local management, this position is responsible for confidential, senior level administrative Human Resources and labor relations work in support of various programs and overall organizational needs. The Human Resources Coordinator is responsible for a variety of duties including but not limited to: assisting in employee recruitment, onboarding, benefits administration and administrative transactions related to employees. This position requires good inter-personal skills and good team work.

Primary Responsibilities and Duties:
The Human Resources Coordinator duties listed below are representative of the position:

• Accurately maintain employee files and ensure the Local’s HRIS database contains current, accurate data and benefit information
• Work with the Personnel Director in administering benefits programs (i.e., Open Enrollment, COBRA, 401(k), health wellness programs, etc.)
• Respond to staff inquiries about leave accruals and payroll-related matters
• Ensure adequate supplies of new hire packets and other HR departmental supplies are available
• Assist with recruitment and staffing logistics, including preparation of new employee packets, job postings and temporary staffing
• Use the Local’s applicant tracking system to assist in the onboarding process. Send out reminders to new hires with links to onboarding documents and track the progress
• Facilitate new hire benefits orientations and enrollments. Assist in benefits enrollment processes and timely process benefits enrollment changes
• Work with health insurance brokers using open and effective communication regarding benefit inquiries/concerns
• Audit invoices and ensure billings are up-to- date, reconciled, and accurate prior to submitting for processing
• Provide open enrollment support to eligible employees
• Support scheduling for all aspects of the recruiting process, including initial interviews, in-person interviews and reference checks
• Prepare interview materials and provide onsite coordination during interviews
• Timely and accurately perform DMV checks to determine applicant’s employment acceptability
• Timely and accurately process all new hire documents, including union, state and federally required forms
• Accurately communicate basic information about the local's personnel policies, benefits, and procedures to employees or job applicants
• Accurately and timely process employee separation paperwork, including final paychecks, benefits terminations, and COBRA letters. Ensure all steps are properly administered
• Ability to take notes in staff negotiations, personnel and investigatory meetings
• Assist with daily operations of the human resources including maintenance of employee files, logistics, conference room scheduling, processing disciplinary paperwork, memos and emails
• Ensure workplace safety and Local poster compliance are ordered timely before expiration, and posted at all facilities
• Assist Personnel Director in enforcing company policies and educating employees regarding policies
• Advise Personnel Director of any personnel matters that might affect the Local
• Perform a high level of organizational skills, able to multitask and work well under pressure with a positive attitude
• Ability to develop relationships with diverse group of staff and managers
•  Perform other duties as directed

General Operations

• Provide day-to-day general administrative support to union leadership
• Screen telephone calls and respond to routine and moderately complex inquiries to support Field and Program staff
• Support purchasing for the office, meetings, and retreats to improve employee engagement
• Assist in the coordination and participation in labor union activities such as encouraging non-members to become members by assisting with new member sign up and COPE campaigns
• Manage assigned facility responsibilities, such as vendor relations, document and advise on needs for equipment repairs, and monitor and manage facilities security systems

Minimum Qualifications and Special Skills:

• Bachelor’s degree or high school diploma with equivalent work experience
• Three years of Human Resources experience
• Working knowledge of Human Resources related areas of legality including FMLA, ADA, EEO/Affirmative Action, Workers' Compensation and Unemployment
• Knowledge of HRIS systems
• Excellent English grammar and spelling skills
• Proficient in Microsoft Excel and Microsoft Office Suite
• Computer literacy required, and working knowledge of a database
• Accurate typing skills over 65 words a minute
• Excellent interpersonal and communication skills
• Knowledge of Human Resources policies
• Must be cordial and have a great deal of ethics, integrity, and high regard to confidentiality
• Ability to work independently and under general directives and as part of a team
•  Ability to work well in sensitive situations in person or on the telephone
• Strong analytical and judgment skills
• Solid organization skills, with an ability to stay focused and prioritize work assignments
• Strong attention to detail

Core Competencies: The following competencies have been identified as critical for success in the role and will be referred to during the selection process.

• Commitment to helping our members current and future needs. Always providing prompt and courteous service
• Willingly shares expertise and important or relevant information with team members
• Clearly conveys information and ideas to individuals and groups through a variety of communication methods
• Continually seeks to improve work processes. Demonstrates the ability to use systems and technology to improve ways of working
• Strives for excellence and efficiency
• Ability to adjust priorities. Approaches change positively and adjusts behaviors accordingly.

Driving Requirements: Must possess a valid California driver’s license; must pass a DMV check and have a good driving record; must have auto insurance that covers business driving (minimum coverage of $100,000 per person/$300,000 per incident of bodily injury liability/$50,000 property damage liability, and list SEIU Local 1021 as an “additional insured” or “interested party” in order to trigger notification in the event the policy is cancelled); and must possess an automobile for business use.

Salary and Benefits: Salary range is $42.31 to $47.35 per hour. SEIU Local 1021 offers a competitive and comprehensive benefits package. Including fully employer-paid family health coverage (including domestic partners), life insurance, a defined-benefit pension plan, 401(k) plan and generous paid leave time.

To Apply: Visit our online Career Center found HERE to apply. You must include a detailed résumé, cover letter indicating the position you are applying for, and the names, addresses, and phone numbers of three (3) references. Please indicate on your cover letter you are applying for the Education Team position. This position is open until filled; however, the posting/acceptance of applications may close at any time. No phone calls please.

Hiring: We are committed to hiring staff who reflect our membership and model the unity and equity that we seek to create in our country. Women, LGBTQI, people of color, and immigrants strongly encouraged to apply.

Affirmative Action Employer: SEIU Local 1021 is an affirmative action employer and encourages applications from all qualified candidates regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability. Local 1021 works to ensure fair treatment of applicants and employees and actively enforces policies against discrimination and sexual harassment.