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Resilient Strategies LLC


Government Contracts Manager

National, full-time remote position for candidates
who can travel to the San Francisco/Bay Area 4-5 times per year

(hybrid position based in Oakland, CA)

 

About Resilient Strategies
Resilient Strategies (RS) is an organization that provides a robust and values-aligned infrastructure that is nimble, agile and responsive to program, political and campaign demands while maintaining compliance and efficiency for its partner organizations working for social justice. Within the Resilient Strategies Network, partner organizations can tap into the benefits of easily sharing staff and resources across multiple political projects (whether they be 501c3s, 501c4s, PACs, or other entities) with a consolidated backend to handle financial and legal services, cost allocation, human resources and payroll/benefits management, grants and contract management, technology infrastructure and support, and other core services.

As a movement operations organization, we believe in building thoughtful systems that support a people-powered movement. We’re providing backend support to our partner organizations, increasing their ability to build power and fight for justice in working-class communities of color.

Resilient Strategies partners with key grassroots organizations led by working class people of color. Current partner organizations include: Seed the Vote, San Francisco Rising, the Chinese Progressive Association, Trabajadores Unidos - Workers United, Black Futures Lab, Seeding Change, Bay Resistance, AAPIs for Civic Empowerment, and Black to the Future.

Position Overview:
The Government Contracts Manager supports the administration of revenue-generating contracted programs and services carried out by partners of the Resilient Strategies Network, which comprises over twenty 501(c3), 501(c4), and PAC nonprofit organizations. The Government Contracts Manager ensures that RS Partners’ multiple city, state, and federal grants and contracts are initiated, administered, and reported on in a timely, accurate, and compliant manner.

The Government Contracts Manager supports processes and tasks around initiation and review, tracking and management, and financial reporting and invoicing for all such contracts. The Government Contracts Manager is a member of the Resilient Strategies Development Team and works with staff across multiple departments and teams to serve partners in the RS Network.

Essential Responsibilities

  • Review grant agreements or contracts to ensure compliance with legal requirements relative to 501C3 and 501C4 rules governing funding requirements to meet the needs of the program
  • Support partners with the grant and contract award process, including monitoring and tracking award status, ensuring timely and accurate reporting, and addressing any issues that arise
  • Oversee the development and submission of finance reports and invoices, and ensure compliance with reporting deadlines and requirements
  • Collaborate with the partners to ensure that grant and contract-related financial reports are in alignment with approved contract and grant budgets
  • Coordinate with internal and external stakeholders to track program and financial reporting to ensure that contracts are encumbered in a timely manner and income is received and allocated accordingly.
  • Support partners on subcontracting processes and systems
  • Provide training to partners on expense tracking, invoicing, compliance, and reporting as-needed
  • Advise partners when issues of non-compliance arise and support on developing corrective action plans as needed
  • Advise staff of partners who serve as the primary point of contact for government funding to communicate with funding agencies and contractors and resolve complex issues
  • Coordinates with Finance and Income Processing teams to ensure that income and expenses are properly coded, income received and payments to third parties are issued.
  • Supports the timely and accurate payment of contract-related bills, including managing invoicing and ensuring proper documentation and coding.
  • Oversee the maintenance of contract trackers and files

Key Qualifications
As a prerequisite, the successful candidate must believe in the core values of Resilient Strategies and be committed to social justice values, including a desire to work with and support a diverse community. Beyond that, we are seeking a reliable and communicative team member who gets excited about data and reporting, and who is comfortable working both independently in spreadsheets and documents and communicating with internal and external stakeholders about projects. The ideal candidate is a proactive problem solver and has a reliable system for work planning and meeting deadlines.

Additional requirements are:

  • At least 2-3 years of experience with an enthusiasm for working with financial data and reporting: The Government Contracts Manager oversees the preparation and submission of invoices and reports for government contracts for RS Network organizations. This work requires a high level of attention to detail, understanding of salary allocations and an interest in maintaining and communicating accurate data. Experience using data information systems, preparing invoices and reports, or working with financial data in some capacity is required. The ideal candidate is excited by spreadsheets and making data accurate and accessible.
  • Confident problem solver and communicator: The ideal candidate has demonstrated success identifying and solving problems. The Government Contracts Manager will work with partners and other RS staff and must be able to communicate updates, reminders, and questions regarding contracts to stakeholders with varying levels of familiarity with contracts. A client service orientation is essential for the Government Contracts Manager to work well with RS Network organizations.
  • Strong work planning skills and reliability: The Government Contracts Manager must be able to simultaneously manage recurring deadlines and work like regular reporting and invoicing, as well as manage medium and long term projects like developing new tracking systems or conducting research. The ideal candidate is someone who almost always meets deadlines, and communicates proactively when hitting roadblocks. Experience with project management tools is a plus.
  • Experience and comfort working with Mac OS, Google Suite, and Excel.

Physical Demands

  • Able to work on a computer, including sitting at a desk, for extended periods of time with or without reasonable accommodation.
  • Manual dexterity to operate a keyboard.
  • Able to see or read a computer screen and printed material with or without vision aids.
  • Able to speak clearly and in audible tones on the phone and in-person and be understood by others.
  • Able to hear and understand speech at normal levels and on the telephone.
  • Able to understand and follow oral and written instructions.
  • Able to occasionally lift objects weighing up to 10 pounds.

Employment Terms: This position is being offered as a national, full-time remote position for appropriate candidates who are able to travel to the San Francisco/Bay Area 4-5 times per year, or a hybrid position based in Oakland, CA. Offices are shared among employees.

Salary and Benefits: This position has an estimated salary range of $68,000 - $78,000. We offer a competitive health benefits package that includes: medical, dental, vision, and a generous paid time off schedule.

How to Apply:
Submit your résumé and cover letter demonstrating your interest and qualifications by clicking “apply now” at the following links: http://jobs.rsllc.co OR https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c858a322-00a0-4526-9713-59699ec1e4bf&ccId=9200104412406_2&jobId=522380&source=CC2&lang=en_US

Resilient Strategies is an equal opportunity, affirmative action employer. Folks who are queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, are/have been system-impacted, are immigrants, and anyone who has experienced systemic oppression and/or gender-based violence are encouraged to apply. Pursuant of the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

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