Washington Education Association

Field Assistant II (Part-Time)
Seattle Education Association

Based in Seattle, WA

 

Location: Seattle, Washington
Employment Type: Part-Time

Council Description
The Seattle Education Association (SEA) is a diverse 6,000-member Local/Council comprised of certificated, paraprofessional, and office professionals – including substitutes – who work for Seattle Public Schools. SEA is a member-driven and member-led organization that works with a high degree of collaboration and teamwork between SEA staff and leaders.

The SEA is the collective voice of educators working in union where members across all identities are full participants in decisions to address the legacy and continuing impacts of systemic racism in order to improve educator working conditions and transform our schools.

Overview
The Washington Education Association (WEA) is seeking applicants for the position of Field Assistant II (Part-Time) for the Seattle UniServ Council, located in Seattle, Washington.

The SEA holds two (2) afternoon/evening meetings each month and intermittent training sessions that require registration, handouts, room set up, and food coordination. We have an active membership that reaches out regularly to the office with questions and concerns. Our members’ first interaction with the Association is often with the Field Assistant II. The Field Assistant II will work Monday through Friday from 1:00 to 5:00pm.

Benefits and Compensation:

• Salary range (LEVEL 2) – $31,535 to $43,301
• Employer-paid medical, dental, vision, and life insurance (full family coverage)
• Generous sick and paid time off
• Long-term disability plan
• Defined Contribution plan - 401(k) (with employer contribution)
• Defined Benefit plan
• Relocation assistance
• Position covered by the WEA/WEASO Collective Bargaining Agreement

Responsibilities:

• Greet visitors and direct phone calls.
• Will serve as the primary point of contact for questions.
• Assist with meetings and trainings (e.g., place food orders and coordinate pickup or delivery and set up and clean up of rooms).
• Maintain and manage office equipment, meeting, and office supplies inventory.
• Prepare training email blasts.
• Create and manage events using the appropriate software.
• Enter and audit membership records.
• Produce reports and materials from computer records and documents.
• Compile and maintain various databases and working files.
• Maintain electronic and paper versions of all collective bargaining agreements.
• Maintain and regularly update Council web page.
• Assist members and staff with problems; research questions and provide information and materials when necessary.
• Attend Council events and meetings when necessary.
• Maintain the main office master calendar and other Outlook calendars.
• Other duties as assigned.

Minimum Qualifications:

• High school graduate or GED equivalent.
• Demonstrated success as an administrative professional or equivalent experience.
• Proficient at PC compatible programs (e.g., Microsoft Word, Teams, Outlook, Excel, and Publisher).
• Experience with database software.
• Proficient with web page and desktop publishing software.
• Demonstrated clerical skills including word processing, filing, proofreading, document retrieval, creating spreadsheets, and screening calls.
• Ability to generate documents and data with a high degree of accuracy.
• Ability to compose, draft, edit, proof, and produce quality professional correspondence.
• Ability to learn membership data system (NEA360), generate database reports based on user requests, and understand how data is used in the decision-making process.
• Strong interpersonal skills, including experience in dealing with members.
• Proven success in building and maintaining cooperative and productive relationships with diverse individuals, internally and externally.
• Self-starter with demonstrated initiative and flexibility with changing priorities.
• Well-organized with attention to detail; ability to effectively prioritize work.
• Ability to keep sensitive information confidential.
• Ability to confront and resolve conflict constructively.
• Ability to understand the relevance and importance of diversity, equity, and inclusion both internally and externally, and the impact that a diverse workforce has on creativity and innovation.
• Must support and help advance the WEA mission, goals, core values, and priorities.
• Work in person in the Seattle Education Association office in Seattle, WA.

Preferred Qualifications:

• Experience with meeting, conference and/or event planning.
• Experience with mail merge.
• Experience with various electronic communications.
• Experience in public education, unions, or related employment.

COVID-19 Vaccination
As part of our commitment to the health and safety of our employees, members, and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire. Exceptions may be made for medical or religious reasons in accordance with applicable laws.

Supervision
The successful incumbent will function as a member of the Seattle Education Association staff and the Advocacy & Organizing Center of the Washington Education Association. The Field Assistant II will report to the Executive Director of the Seattle Education Association.

Application:

• If you are interested in applying for this position, please click on the Apply for This Job button to submit your application, cover letter, and résumé.
• If you are invited to an interview, you will receive an email from SkillSurvey with instructions and a link on how-to submit your five (5) professional references.
• Closing date is May 22, 2024, at 4:00pm.
• If you are interested in applying for this position, please apply here.

The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.