University Professional & Technical Employees – CWA Local 9119

University Professional & Technical Employees
CWA Local 9119

Administrative Assistant

Based in Berkeley, CA


UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals. We are seeking an Administrative Assistant to be based near the Berkeley area.

Job Title: Administrative Assistant
Location: Berkeley, CA
Job Classification: Full-time, Temporary, Union, Non-Exempt, Hybrid

The Administrative Assistant will be responsible for providing logistical and administrative support to the work of the union. Candidates with a demonstrated commitment to economic and social justice work are strongly encouraged to apply.


  • Provide support to Organizing staff
  • Receive, route and respond to phone calls and emails
  • Receive and route all incoming mail and shipments
  • Process all outgoing mail and shipments
  • Process membership applications and other internal documents
  • Track grievances, draft letters, create and maintain files
  • Maintain Media list
  • Provide logistical support for Union meetings, events, and actions
  • Provide support for organizing campaigns
  • Provide support for political outreach
  • Provide support for special projects
  • Help coordinate and plan logistics for statewide meetings and annual convention
  • Research and order supplies and office equipment
  • Provide assistance to the Systemwide Director as assigned
  • Download, review and reconcile dues and new hire/change list on database
  • Draft routine correspondence
  • Perform database runs and produce routine reports as well as special reports as requested
  • Reconcile membership and dues reports
  • Design and maintain office organization systems
  • Create and maintain email distribution list
  • Set up and maintain relationships with vendors
  • Organize and maintain storage room
  • Other duties as requested

Preferred Knowledge and Experience:

  • Excellent written and verbal communication skills
  • Ability to thrive in a fast-paced, high-pressure environment with short deadlines
  • Strong work ethic, attention to detail, and ability to prioritize multiple tasks and assignments.
  • Knowledge of word processing and excel software
  • Familiarity with database and data management preferred
  • Ability to engage with a diverse array of Union members, staff, coalition allies, with a positive and professional energy

To Apply:
Email: jobs@upte.org
Please include the following:

  • A résumé with the months and years of employment for each position.
  • A cover letter addressing your qualifications and ability to carry out the duties of the position as described above.

Compensation includes a competitive salary and benefits package, including all University holidays, generous vacation, healthcare and retirement benefits. The salary range for this position is $62,895.12 – $84,525.79.

Position open until filled.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.