NUHW - National Union of Healthcare Workers

National Union of Healthcare Workers

HR Generalist/Payroll Support Coordinator

Based in Emeryville, CA


The National Union of Healthcare Workers (NUHW) is searching for a talented, hard-working individual committed to building a powerful and democratic union. They will be values-driven, self-motivated and resourceful.

The National Union of Healthcare Workers is helping revitalize the labor movement with its commitment to worker empowerment and democratic ideals.

Founded in 2009, we have grown to represent more than 19,000 mental health clinicians, nurses, nursing assistants, medical technicians, clerks, and service workers. NUHW members are leading the fight to improve patient care, raise living standards, and hold healthcare corporations accountable to their employees and the communities they serve. NUHW-represented mental health clinicians are also powerful advocates for ending the stigma surrounding mental illness and enforcing mental health parity rules so that patients get the treatment they need when they need it.

Job Summary
The HR Generalist/Payroll Support Coordinator will work in the union’s Emeryville office and collaborate with union leadership on recruiting, staff development, and HR services that support NUHW’s mission and values. This position will also conduct payroll for 65+ staff and maintain an efficient office environment. Working with and reporting to the director of HR/Finance, the HR Generalist/Payroll Support Coordinator is a critical position for the organization as it is the first point of contact for staff and leadership regarding routine policy related questions, records and data integrity, hiring, leaves of absence, and more.

Duties and Responsibilities
Human Resource:

  • Provide HR support in the following areas: employee relations, recruitment, organizational development, performance management, and employee communications.
  • Answer routine employee-related inquiries, as well as basic policy and procedure questions.
  • Identify issues and grievances requiring leadership involvement or intervention.
  • Ensure data integrity and conduct self-audits. Maintain proper documentation related to compliance and communication.
  • Maintain and/or create records and documents for employee data transactions such as hires and terminations.
  • Maintain personnel and other HR files ensuring compliance with regulations and union policies and procedures.
  • Manage employee benefits administration, changes, and open enrollments.
  • Administer and track leaves of absences including determining eligibility, creating paperwork in a timely manner and answering questions regarding leaves.
  • Participate in recruitment efforts by reviewing applications, pre-screening candidates, scheduling interviews, and creating offer letters.
  • Coordinate and conduct new hire orientation and on-boarding activities.
  • Use analytical and critical thinking skills to problem solve and make recommendations on potential changes impacting the organization.
  • Create and deliver policy guidelines and enforcement.
  • Monitoring and supporting the staff assessment process.
  • All other duties that may arise.

Payroll Support:

  • Ensure accurate and timely processing of payroll.
  • Perform a wide variety of record keeping and payroll processing activities, including calculating and recording payroll taxes and deductions.
  • Ensure compliance with regulatory federal, state, and local filings, tax levies, and garnishments.
  • Prepare worker’s compensation reporting requirements, 401[k] Plan and other payroll related audits.
  • Perform periodic internal audits of various payroll areas and prepare reports for internal and external reporting.
  • Review Form W-4s, W2s, and 1094/1095 ACA Forms annually. Conduct quarterly DE9 and 940 reports as well as year-end 941s reconciliation.
  • Review biweekly payroll registers and other standard reports.
  • Maintain a functional payroll calendar to monitor routine tasks, special projects, and deadlines.
  • Prepare bi-weekly payroll. Maintain employee confidence and protect payroll operations by keeping information confidential.
  • Process biweekly 401(k) contributions and other internal payments related to payroll.

Office Management:

  • Maintain headquarters’ ability to manage workflow by ensuring office supplies are stocked and available at all times.

Work Hours:

  • This is a full-time, salaried, exempt, in person position. At this time, this position does not have a remote option.


  • BA/BS degree and 2-3 years’ relevant experience OR equivalent combination of education and relevant experience such as 5 years of HR generalist/business partnering/organizational development experience OR PHR/SPHR certification.
  • Experience working with non-profits or labor unions.
  • Technical and practical knowledge of payroll processing and reporting and payroll taxes at the federal, state, and local levels.
  • Excellent verbal, writing and communication skills. Ability to present and provide strategy to union leadership.
  • Capacity to establish and cultivate relationships with people from diverse backgrounds.
  • Strong knowledge of federal, state, and local employment laws.
  • Ability to multi-task, prioritize and adhere to deadlines.
  • Strong Word and Excel skills.
  • Willingness to work long hours, including occasional evenings and weekends.


  • Previous experience working with union contracts.

Salary $118,743; bilingual differential (when relevant); employer paid medical and dental benefits for employee and family; life insurance for employee; holidays, sick leave, vacation; HRA and FSA plans; 401(k) with 14% employer contribution.

How to Apply:

Put your beliefs and skills into action. Apply today and be part of making history!

NUHW is committed to staff diversity. We welcome qualified people of all backgrounds to apply.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.