UFCW Local 1445

UFCW Local 1445

Administrative Office Assistant

Based in Dedham, MA


January 25, 2024

Job Title: Administrative Office Assistant (Union Position)
Starting Salary: $50,000 per year

UFCW Local 1445 in Dedham, MA is looking for a qualified candidate to fill this open position:

Position Overview
As an Administrative Office Assistant within our Local union, you will play a crucial role in supporting the administrative functions that are essential to the smooth operation of our organization. Your primary responsibilities will include dues posting, dues auditing, answering phones, writing letters, and managing mailings. This position requires a detail-oriented individual with excellent organizational and communication skills, as well as a commitment to the values and goals of our labor movement.

Key Responsibilities:

  1. Dues Posting and Auditing:
    • Accurately post and record membership dues payments.
    • Conduct regular audits to ensure the accuracy of dues records.
    • Collaborate with the office manager/secretary treasurer to reconcile discrepancies and address any issues promptly.
  2. Member Communication:
    • Answer phones and provide assistance to union members with inquiries regarding dues, membership status, and general information.
    • Draft and send letters to members regarding dues, announcements, and other relevant matters.
    • Maintain a professional and courteous demeanor in all member interactions.
  3. Administrative Support:
    • Assist in the preparation and distribution of internal and external communications in an as needed basis.
    • Manage incoming and outgoing mail, ensuring timely and accurate processing.
    • Maintain organized and up-to-date filing systems for important documents and correspondence.
  4. Data Entry and Record Keeping:
    • Input and update member information in our Local Union database system.
    • Keep detailed and accurate records of dues transactions and member communications.
  5. Event Support:
    • Provide logistical support for union events, meetings, and conferences.
    • Assist in coordinating and executing mailings related to events or membership outreach.


  • High school diploma; additional education or relevant experience is a plus.
  • 3 years of experience in an administrative or office support role.
  • Proficient in basic computer applications, including Microsoft Office (Word, Excel, Outlook).
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Familiarity with labor unions and their operations is an advantage.

To Apply:
Interested candidates please submit résumé to Tina Parsons at tparsons@ufcwlocal1445.org

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.