International Association of Sheet Metal, Air, Rail and Transportation Workers

Administrative Assistant
Governmental Affairs, Production, Organizing, Education, Strategic Campaigns

Based in Washington, DC

 

Level: Three-Four
Department: Governmental Affairs, Production, Organizing, Education, Strategic Campaigns
FLSA Classification: Non-Exempt, Bargaining Unit Position
Reports to: Directors of Governmental Affairs, Production, Organizing, Education, Strategic Campaigns and the Office Manager
Supervises: None

BASIC FUNCTION
Under the direction of the Director of Government Affairs, Organizing, Production, and Education, and Strategic Campaigns. The person performs a variety of administrative support, analytical, and data entry functions including keeping an accurate record of Organizing/Salting databases. This position will work collectively with the other Administrative Assistant.

Job Skill Requirements

• Knowledge of correct English usage, spelling, grammar, punctuation, and vocabulary,
• Practical experience using Microsoft Excel, Word, Outlook, Teams, and QuickBooks.
• Knowledge of basic accounting.

Requirements

• Good analytical and communication skills
• Knowledge of standard office practices, procedures, and equipment
• Recordkeeping techniques; operations, procedures, specific rules, and precedents of the office. This function requires knowledge and independent judgment.
• Communicate professionally with all employees, members, Local Unions, and vendors.
• Compose correspondence and written materials independently.
• Respond courteously and professionally to phone calls and electronic inquiries and assess the urgency.
• Handle multiple projects and deadlines effectively.
• Well-organized and accurate.
• Good and punctual attendance.

SPECIFIC JOB DESCRIPTION

• May process all checks for the Government Affairs Department
• May be responsible for recording and reconciling all bank statements,
• May be responsible for reporting to the FEC, IRS, and multiple state filings.
• Assist with meeting arrangements to include booking hotel rooms for attendees as needed for Government Affairs, Production, Organizing, and Education, Strategic Campaigns as requested.
• Possible assist with set-up and coverage of the PAL Booth during Conferences and Conventions.
• Provide support to the Production Department as requested including semi-annual reports.
• Provide support to the Education Department in preparing classroom material and completion certificates etc.
• Track classes taken by attendees in accordance with the Constitution.
• Assist the Organizing department with monitoring and sending emails.
• Assist Regional Directors of Organizing and International Organizers as requested.
• Assist with the salting process.

EDUCATION AND EXPERIENCE

• Work requires a general educational background normally equivalent to a high school education.

LICENSES AND OTHER REQUIREMENTS

• None

WORKING CONDITIONS

Environment – Office environment; constant interruptions

Physical Abilities – Keyboarding to enter data into a computer terminal for extended periods of time; Dexterity of hands and fingers to operate a computer keyboard; Kneeling or crouching, reaching overhead, above shoulders, and horizontally and bending at the waist to store and retrieve files; Hearing and speaking to exchange information; Seeing to read various materials; Lifting light objects.

How to Apply:
Send your résumé and cover letter to: psandhu@smart-union.org.

The statements above describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.