SEIU Local 521

Senior Accounts Payable Specialist

Based in California
(Remote)

 

SEIU Local 521 was founded in 2007 when 5 local unions came together in the Bay Area, Central Coast and Central Valley to form one larger, more powerful union. Together our members are building a true 21st century union fighting to empower and improve the lives of our members. We represent over 50,000 public service workers in cities, counties, courts, schools, private non-profits, special districts, and public health care.

AT SEIU LOCAL 521: Our mission is to provide our members with a voice in the workplace, in their union and in the larger community. Through our actions, we intend to create a more just and humane society. We are committed to protecting and improving the lives of workers and their families. We will work to improve and protect the services we provide to our communities. We believe that by working together as a united front, we can win better contracts and build industry power in our region.

Senior Accounts Payable Specialist to perform finance administrative duties with specific focus on accounts payable. Non-supervisory position. Works under general supervision of the Finance Director and Senior Accountant on specific. Work is Subject to review upon completion.

RESPONSIBILITIES: All duties listed are required but not limited to and may or may not be continuously performed or ongoing at any specific time:

• Verify and assure approval process is followed prior to payment processing.
• Process and record all invoices and disbursements throughout the month at scheduled intervals and as needed.
• Assure document retention according to organizational policy.
• Verify accuracy of credit card reconciliation, obtain necessary approval from authorized personnel to reconcile accounts and process credit card payments, as established via organizational processes.
• Perform necessary steps to set up and maintain direct bill/direct pay accounts, according to appropriate guidelines.
• Perform analysis as requested.
• Verify and upload the 1099 vendor data for 3rd party processing.
• Reconcile vendor monthly statements to identify missing or over payments.
• Reconcile and process all manual payments.
• Collaborates regularly with management and non-management personnel to resolve issues and optimize efficiencies.
• Provide training and mentorship to new management and non-management personnel.
• Able to identify opportunities for improvement while focusing on efficiency, accuracy, and cost- effectiveness.
• Monitor and reconcile lost time reports, timesheets and payments for SB1085 members while working with their payroll representatives.
• Pilot, evaluate and implement technology enhancements to improve work function.
• Collaborate in streamlining approval workflows and enhancing reporting capabilities.
• Collaborate in identifying efficiencies, automations and improvements in accounting processes.
• Partner with finance team members and across the organization to maintain a high- functioning and effective department.

MINIMUM QUALIFICATIONS:

• Requires communication skills equivalent to an A.A. degree in business.
• Three to five years of work experience in an accounting department environment.
• Must be familiar with automated accounting systems.
• Familiarity with of union staff contracts a plus
• Excellent word processing skills, Excel skills.
• Ability to deal comfortably with numbers and complex spreadsheets.
• Perform effectively under pressure and with interruptions with a high degree of consistency and accuracy.
• Able to work independently with minimal direction.
• Meets all deadlines involving payment processing and reporting.
• Collaborative and customer service mindset
• Works on problems of moderate scope and complexity. Exercises judgment within defined procedures and practices to determine appropriate action.
• Visual acuity associated with concentrated computer use. Work normally requires minimal physical effort.

ADDITIONAL REQUIREMENTS: Must possess a valid California driver’s license; must pass a DMV check and have a good driving record; must have auto insurance that covers business driving (minimum of $100,000 per person/$300,000 per incident bodily injury liability/$100,000 property coverage); and must possess an automobile for business use.

COMPENSATION AND BENEFITS: $28.84 – $35.05
Pay commensurate with experience. SEIU Local 521 employees enjoy top notch benefits including fully employer-paid family health, dental and vision insurance; a generous leave package; fully employer-paid defined benefit pension plan; 401(K); flexible savings accounts for annual health and childcare expenses; $200,000 life insurance plan; and other benefits outlined in the policies of SEIU 521.

TO APPLY: https://www.seiu521.org/who-we-are/work-with-us/

This position is open until filled; however, the posting/acceptance of applications may close at any time.

AFFIRMATIVE ACTION EMPLOYER
Local 521 is an affirmative action employer and encourage applications from all qualified candidates regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability. Local 521 works to ensure fair treatment of applicants and employees and actively enforces policies against discrimination and sexual harassment.