Washington Education Association

Governance Administrative Assistant
(Temporary 1-Year)

Based in Federal Way, WA

 

Overview:
The Governance Administrative Assistant will work with WEA’s Teacher Residency program, the first union-run teacher preparation program in the nation, and WEA’s Emergency Substitute Teacher project. WEA envisions increased visible representation of teachers who mirror Washington state’s diverse learners and communities who are highly qualified and reflective - classroom ready educators who can prepare and deliver effective education programs and inclusionary educational opportunities for all students in the State of Washington. In this role, the Governance Administrative Assistant will provide critical program and event support, administrative work, communication within teams, data input and analysis for the Governance Team. This position is tied to a grant-funded initiative focused on educator quality, substitute teaching and special education. This is a full-time, temporary 1-year position.

Benefits and Compensation:

• Salary range (Lvl. 3) - $75,098 to $103,118
• Employer-paid medical, dental, vision, and life insurance (full family covg.)
• Generous sick and paid time off
• Long-term disability plan
• Defined Contribution plan - 401(k) (with employer contribution)
• Relocation assistance
• Position covered by the WEA/WEASO Collective Bargaining Agreement

Responsibilities:

• Coordinate, schedule, set-up events registration for on-line/virtual meetings collaboration platforms (e.g., Zoom, Teams, Cvent) and report on data from these tools.
• Provide complex conference, event and meeting planning support, including preconference and post-conference tasks, as well as onsite and virtual activities (20-500+ participants).
• Maintain strong attention to detail and anticipate issues to shape program and event logistics.
• Work with external vendors and partners to support meeting arrangements (identifying and finalizing complex event venues, catering), problem solve issues that arise, and communicate expectations with vendors.
• Collaborate with WEA Accounting colleagues to coordinate efficient and effective practices with contracts, invoices, check requisitions, vouchers and payments.
• Organize and prioritize multiple assignments, demonstrating flexibility in a positive, productive manner and identifying needs for additional support.
• Collaborate on several multi-layered projects with abstract parameters, including work with and support for highly diverse members, trainers/training teams, and staff colleagues.
• Demonstrate professionalism and strong customer service skills in carrying out multiple responsibilities in a calm, collaborative and efficient manner under pressure.
• Use strong interpersonal skills and successful experience working with a variety of different working styles.
• Support and maintain relations with outside agencies and organizations for purposes of ongoing communications, projects, and events.
• Use strong and professional communication skills to compose both internal and member communications (email correspondence, e-newsletters, promotional flyers, web content).
• Proofread a variety of written materials for typographical, grammatical, and stylistic errors.

Experience and Requirements:

• Foundational understanding of basic budget and accounting processes.
• Strong organizational skills including ability to perform a high volume of work with speed and accuracy for the purpose of reporting metrics.
• Successful in-person and virtual experience supporting small and large conferences ranging from 20-500+ participants using various online tools, data programs and registration systems.
• Ability to successfully work with, learn from, communicate with, and support diverse individuals and groups which includes establishing an equity and inclusionary lens; history of success working with communities of color or with other historically under-represented groups.
• Ability to develop and maintain cooperative, productive workplace relationships.
• Must be able to travel to provide onsite event/conference support within Washington state, which may require overnight stays.
• Experience using Adobe sign.
• Proficiency using Microsoft Office Suite and Office 365 (Microsoft Access, Excel, PowerPoint and Word, Teams, SharePoint, and OneDrive).
• Two (2) years of administrative assistant, project support or related work.
• Asset-based mindset and ability to develop and maintain cooperative, productive workplace relationships.
• Demonstrate initiative and ability to effectively handle multiple, complex assignments and lead with a solution-oriented approach amidst changing priorities.
• Lead with strong attention to detail and effective project management skills.
• Maintain professional work habits of punctuality and attendance.
• Proven proofreading, spelling, and grammar skills.
• Demonstrated ability to keep information confidential.
• Must support and advance the WEA mission, goals, core values and priorities.
• Must reside in WA state.

COVID-19 vaccination: WEA has implemented COVID safety protocols including requiring vaccination of employees, remote work possibilities, wearing masks, and social distancing when work is performed in offices. These requirements are updated regularly.

Supervision: The successful incumbent will function as a member of the Governance Team and will report to the Dean of Educator Career Pathways Program.

Application:

• We need to see a cover letter and a résumé reflecting relevant experience.
• Click on the Apply for This Job button to complete our quick and easy application form!
• If you are selected for an interview, prepare to have five (5) professional references available. You will be instructed how to do that.
• Closing date is September 29, 2023, at 4:00pm PT.
• If you are interested in applying for this position, please apply HERE.

The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.