United Food and Commercial Workers

United Food and Commercial Workers

Benefits Assistant

Based in Washington, DC


The Benefits Assistant assists the UFCW Benefits Office with clerical and administrative functions for the UFCW Pension Plan.


  • Reviews all monthly participant contribution reports (MPRs) submitted electronically by local unions to the Pension Plan. Assures accuracy and confirms corresponding wire receipts before processing.
  • Generates and processes monthly participant contribution reports (MPRs) submitted to the Pension Plan on paper.
  • Reviews employer contribution reports for local union affiliated funds submitted electronically; verifies participants and salaries against monthly participant reports. Assures accuracy and confirms corresponding wire receipts before processing.
  • Sends delinquencies notice; investigates and resolves discrepancies on MPRs and employer contribution reports.
  • Creates and maintains individual participant histories for the Pension Plan.
  • Prepares and distributes annual pension participation reports.
  • Calculates previous service payments for Pension Plan and produces correspondence to participants advising of Previous Service Purchase rights.
  • Notifies participants of right to self-pay contributions during Leave of Absence.
  • Complete tax change notifications and forward to Comerica. Forward Retiree Club deduction sheets to Comerica.
  • Receives electronic void/stop payment check file from Comerica. Edits file to include tax information and forwards to IT and Accounting Department for system updates.
  • Makes necessary adjustments to participant records due to the purchase of prior service.    
  • Assists pension staff with the processing of final benefit calculations.
  • Notifies appropriate staff of participant terminations, address changes and code changes.
  • Regular telephone contact with local unions including individuals in high levels of responsibility usually to exchange information.
  • Maintains Canadian Pension Plan Participant files and processes monthly contribution file.
  • Advises NYL of deceased retirees.
  • Assists in mass mailings.
  • Ability to maintain employee confidence and protect operations by keeping data strictly confidential, including, but not limited to, the privacy provisions of the Health Insurance Portability and Accountability Act (HIPAA).


  • Three years of related experience in pension contribution processing.
  • This position requires evidence, based on past performance, that the individual can accurately enter a high volume of data and work as a self-starter with little direct supervision but must be able to work with others to complete assignments and projects.
  • Input ability of 45 wpm.
  • Working knowledge of Word or WordPerfect software applications.
  • Experience in or aptitude for working in a data base systems environment.
  • Working knowledge of spreadsheet applications is desired.
  • Ability to comprehend rules, policies and procedures, and ability to communicate effectively with others.
  • Ability to maintain employee confidence and protect operations by keeping data strictly confidential, including, but not limited to, the privacy provision of the Health Insurance Portability and Accountability Act (HIPAA).
  • Must be able to create and maintain participant files.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Demonstrated mathematical and analytical ability.

Job Demands
Pace of work is erratic, with periods in which is rapidly paced. Duties are generally diverse, with some duties requiring analysis and reasoning.

Working Conditions
The work is performed in a normal office environment. The noise level is the work environment is usually moderate.


  • Salary commensurate with experience. The UFCW provides a very generous benefits package, including:
  • Comprehensive health insurance coverage.
  • Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
  • Retirement Savings Account.
  • 401(k) plan with employer matching.
  • Pension plan.
  • Dependent care reimbursement account program.
  • Health care reimbursement account program.
  • Transportation program benefits.
  • Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
  • Prepaid Legal Plan (for DC/MD/VA only).

Vaccination Requirement: UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any requests or questions may be submitted to hrcovid@ufcw.org.


*Skills assessments with passing scores are required as part of our pre-employment process. *

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer. Women and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to applicable state and federal laws.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.