Colorado AFL-CIO

Financial & Operations Administrator

Based in Denver, CO

 

The Colorado AFL-CIO is dedicated to organizing working people in the state of Colorado – to securing and protecting dignity and equality, rights and benefits, and to raising the standard of living and quality of life for all working people and their families. We represent 185 affiliate unions, whose membership totals more than 130,000 working Coloradans. Our mission is to promote organized labor, to educate our members and the public about the labor movement, and to encourage the active involvement of all our members in their communities. To this end, we are committed to providing the guidance and assistance necessary so that the voices of working people are heard and understood in all political and public forums. As a federation, we coordinate with local unions and their members regarding our activities, energies and resources to exercise our rightful influence at our places of work— to pursue our interests in our communities and to empower all working people across the state of Colorado.

Overview of responsibilities:
The Financial & Operations Administrator is responsible for supporting the financial operations of the Colorado AFL-CIO, handling the accuracy of financial transactions, resolving discrepancies in the company's financial statements, handle the allocation of funds, assist in tax audits, and process invoices and payroll release.

Additionally, the Financial & Operations Administrator will assist with operations and logistics of the organization, including scheduling meetings, assisting with annual conventions, and general office management.

Description of duties:

1. Use LaborKey Per Cap software to track Colorado AFL-CIO affiliate account and contact administration; log per capita and assessment payment and deposit tracking; create and send per capita billing statements, analysis reports and audit reports; and create delegate eligibility and voting strength tracking.
2. Manage bookkeeping and budget using QuickBooks, as well as reconciliation processes for all organizational income and expenses.
3. Administer payroll, accounts receivable, accounts payable and benefits.
4. Administer the organization’s bank account, including processing wire transfers/bill pay (checks) for outgoing payments, monitoring account for incoming deposits/wires, and reporting.
5. Create monthly financial reports.
6. Supporting Executive Director and Secretary-Treasurer in budgeting, forecasting, long-term planning, implementation, and strategic financial analysis as part of ensuring the fiscal and operational health of the organization.
7. Execute document retention and destruction management, including coordinating with a vendor to migrate our paper-based document to electronic documents.
8. Work with the Colorado AFL-CIO Secretary Treasurer and Trustees Committee for quarterly reconciliation of bank statements and deposits.
9. Manage administrative filings and deadlines, including (but not limited to) Small Donor Committee reports with the Secretary of State.
10. Oversee annual business insurance renewals.
11. Support annual audit & tax preparation process.
12. Support Colorado AFL-CIO Executive Board and Executive Council meetings by creating PowerPoint presentations, organizational charts, and financial spreadsheets.
13. Manage the maintenance of office equipment.
14. Organize events, schedule meetings, and make travel arrangements.
15. Providing administrative support to the Executive Director, Political & Organizing Director, and Youth Worker Organizer as needed
16. Proofread newsletters and important documents.
17. Other duties as assigned.

Qualifications

• Proven work experience of two (2) or more years in finance and operations.
• Demonstrable experience with QuickBooks.
• Experience dealing with financial information and processes.
• Understanding of accounting principles and knowledge of accounting and budgeting processes.
• Effective time management skills, including demonstrated ability to manage and prioritize multiple tasks and projects.
• Excellent communication skills (oral and written), demonstrating an ability to deal with a wide range of stakeholders.
• In-depth understanding of office management and daily operations.
• Data management skills and proficiency.
• Capable of working independently as well as part of a team.
• High level of accuracy and attention to detail.
• Real world analytical and problem-solving skills, with the ability to identify and resolve issues effectively.
• Flexibility and responsiveness to affiliate union needs.
• Positive, enthusiastic attitude.
• Ability to treat in confidence all confidential information.

Location, Salary and Benefits

• This position is guaranteed 20 hours a week and is based in the Denver metro area.
• $36.31 hourly rate.
• Top notch 100% employer paid premiums for benefits including comprehensive health, dental and vision.
• Fully paid employer defined benefit pension plan that employee is fully vested in after 3 years of employment.
• Generous paid vacation, sick leave and holidays.
• Optional contribution to 401K plan.
• This position is union represented.

Position is open immediately and will remain open until filled.

Colorado AFL-CIO is an Equal Opportunity Employer

To Apply:
Send a cover letter and résumé to: admin@coaflcio.org.

Candidates should be aware that additional information or materials, including references, may be requested.