Arizona Education Association

Arizona Education Association

Assistant Business Manager

Based in Phoenix, AZ


To Apply:

Jessica Swanson
345 E. Palm Lane
Phoenix, AZ 85004
Or via email at jessica.swanson@arizonaea.org

Once a résumé is received, we may send an AEA Employment Application. The AEA Employment Application must be completed for consideration of employment.

Staff Relationship: Reports to and is supervised by the AEA Business Manager and Executive Director.

Accounting -- Serves as the Controller

  • Ensures accuracy of all the accounting and financial records for the AEA general fund, Fund for Education, Education Improvement Defense Fund (EIDF), and Great Schools Now - including payables, receivables, payroll, tax reporting, bank deposits, and bank statements.
  • Maintains accurate files relating to all aspects of the accounting functions.
  • Provides administrative support for the expense reporting system.
  • Recommends changes necessary to make the systems more effective and implements the changes upon approval.
  • Assists the Business Manager by reviewing, analyzing, evaluating, and preparing information and issues relating to the financial interests of the AEA including, but not limited to:
    • completion of monthly financial reports;
    • cost analysis and projections;
    • generate financial forecasts;
    • assists with preparation necessary reports (i.e., elections, Federal 990, pension, social security, etc.) accurately and timely; ensures validity of data compiled and reported as required
    • recommends procedures relating to travel and expense invoices, vouchers, and related documentation
    • assists audit preparation

HR/Payroll -- Performs work that requires access to sensitive employee and personal information, including:

  • Assists with onboarding and off-boarding processes.
  • Responsible for semi-monthly payroll processing.
  • Maintains accurate employment records, as well as insurance and pay records for all AEA employees, ensuring that they are informed about the benefits and related options available to them.
  • Coordinates open enrollment process for benefits and provides administrative support for the leave tracking system.

Management Support – Liaison to the Executive Director for sensitive employee disciplinary matters and other sensitive and confidential tasks as assigned by the Executive Director, especially related to employee/employer relations. Assists with preparation of materials for various management meetings that may include information of a confidential or sensitive nature such as preliminary discussions involving AEASO/AEA matters.

Other – As assigned.

Basic Skills & Qualifications:

  • Exceptional organization and administrative skills detailed and process-oriented with high attention to detail.
  • Strong analytical skills, able to summarize and present data in a useful and effective format.
  • Able to manage deadlines and responsibilities effectively.
  • Proficient in use of the Microsoft Office package, including Microsoft Word, Excel, Outlook, Power Point, and other online programs as needed.
  • Written communication skills, including ability to draft correspondence, document processes and proofread documents.
  • Interpersonal skills, including the ability to work individually and as part of a team.
  • High ethical standards and respect for confidentiality.
  • Experience with QuickBooks, Bill.com, Smart Data, and Paylocity preferred.
  • Five years of experience in non-profit accounting preferred.
  • Bachelor’s degree in accounting, finance, or related field is preferred.
  • CPA or public accounting experience preferred.

Salary: Compensation commensurate with experience and training.

Benefits: Excellent benefits including medical, dental, life insurance, pension, and generous leave package.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.