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American Federation of State, County, and Municipal Employees

American Federation of State, County, and Municipal Employees
 

Office Assistant III
Federal Government Affairs

Based in Washington, DC

 

Office Assistant III
Federal Government Affairs

Location: Washington, DC
Local 2 Grade: A4
Salary Range: $47,609 – $74,345

This position provides intermediate-level clerical, administrative support and related work as required for the Assistant Director and professional staff.

DUTIES:

  • Answer incoming calls for the department, screen calls, route calls or take and deliver messages.
  • Place calls as requested. Handle requests for information.
  • Format drafted correspondence, alerts and fact sheets, department reports, testimonies, and PowerPoint slides for review; and finalize as needed.
  • Prepare drafted correspondence into final form for review by director. Send final documents to recipients, including congressional staff using online data and email services.
  • Send departmental letters and alerts/fact sheets to Communications Department for posting on the AFSCME website for the professional staff they support.
  • Prepare expense reports and travel arrangements for assigned staff.
  • Sort, store, retrieve and maintain files.
  • Receive and distribute incoming mail, and email to the department's email address.
  • Create and maintain various lists of members of Congress, AFSCME leaders, and other groups.
  • Create and maintain various spreadsheets for professional staff.
  • Occasionally schedule congressional appointments in conjunction with legislative or other conferences.
  • May be required to perform other related duties as assigned.

REQUIREMENTS:
Education and Experience

  • High school graduate or equivalent and a minimum of three (3) years of office experience plus general knowledge of office and organizational procedures or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Skills Requirements:

  • Knowledge of the MS Office Suite – Outlook, Word, Excel, and Powerpoint.
  • Ability to do production typing; spreadsheet and database skills sufficient to accurately maintain records.
  • Basic knowledge of office equipment such as reproduction, telephone and fax machines.
  • Must be able to independently complete assignments and work under pressure to meet tight schedules.
  • Sufficient written and oral communication skills to exchange routine information.  
  • Strong ability to proofread documents and compose correspondence.
  • Ability to establish and maintain effective working relationships.  
  • Knowledge of general office and organizational procedures.
  • Ability to set up and maintain a filing system.
  • Ability to communicate effectively both orally and in writing.
  • A working knowledge of the operations of Congress is preferred.

To Apply:
Please submit résumé and cover letter to: recruiting@afscme.org.

**A skills assessment may be required of all candidates.**

Posting Date: December 6, 2022

AFSCME is an equal opportunity employer, and, as such, does not discriminate against an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

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