SEIU UHW West, United Healthcare Workers West

United Healthcare Workers West

Accounting Associate

Based in Oakland, CA


Position: Accounting Associate
Reports to: Assistant Director of Finance
Classification: Hourly, Non-Exempt

Position Summary:
In coordination with other members of the Accounting Department, the Accounting Associate collects and maintains detailed records; reviews and updates information in accounting systems; performs defined analyses and verifies data for accuracy and completeness. Under direct to general supervision, may perform more difficult and complex bookkeeping work; collects, reviews, revises and prepares accounting information according to established guidelines and procedures.

Job Functions:

  • Reconcile and post credit card paid expenses to ensure they are charged to appropriate cost center.
  • Code invoices, post and process payments for some major direct billing accounts.
  • Set up new direct billing accounts and update information on these accounts, including list of authorized users.
  • Review staff expense reports against the activity report records; prepares report; and notify staff whose reports are not current that their payment is being held.
  • Code invoices, post and process payments for cell phones.
  • Prepare manual payroll and non-payroll checks. Answer questions from members, AA's and other staff regarding pay checks or other payments on as needed basis
  • Invoice employees or third parties for excess usage.
  • Process credit card authorizations to pay for meeting rooms, member events and other charges, as requested by Divisions/Departments.
  • Code invoices, post and process payments for Member’s Chapters and Caucus; reconcile accounts. Act as contact person for any matters related to Chapter payments.
  • Request Certificates of Insurance from broker as needed by Divisions/Departments.
  • Review bank reconciliations for stale dated checks; prepare journal entries and submit to Lead Accountant for approval and posting.
  • Prepare and submit Kaiser or other Locals invoices for staff paid by them; maintain supporting documentation.
  • Perform A/P data entry, review reports, run checks, secure signatures, distribute checks and file all documentation.
  • Journalize monthly transactions for political accounts (PIC & PAC).
  • Post Pre-tax Spending Plan transactions; reconcile the liability account.
  • Respond to requests for verification of employment, garnishments (IRS, FTB, counties, etc.) for Extended Lost Timers.
  • Prepare cash deposits as needed, and take to the bank
  • Set up direct deposit service (Expenses) for lost timers, members and consultants
  • Post and reconcile Petty Cash
  • Prepare monthly cash transfers and JE for Strike Fund and Escrow accounts.
  • Other duties as assigned.


  • Basic formal training in accounting practices and procedures; understanding of double entry bookkeeping including journal entries, credit, debit and memo adjustments.
  • Minimum two years of experience processing accounts payable/receivable cycle or a similar position.
  • At least one-year experience with MS Dynamics (Solomon) or comparable computerized accounting software in a medium to large organizational environment.
  • Minimum one-year of experience on payroll processing.
  • Capacity to perform basic and routine mathematical calculations (addition, subtraction, multiplication, division and percentages.
  • Excellent punctuality and attendance.
  • Strong computer skills including MS Windows and Office (Outlook, Word, Excel and Access)
  • Exceptional organizational, prioritization and follow through skills; ability to manage large volume of data and paperwork in an organized, detailed and accurate manner.
  • Ability to work under deadlines and accommodate last minute changes in priorities.
  • Ability to communicate effectively with a diverse staff and vendors.
  • Ability to work independently under general directives and as part of a team and to exercise good judgment to solve job related problems.
  • Understanding and commitment to the mission of SEIU UHW – West.

Physical Demands:

  • Ability to sit at a computer for extended periods.
  • Able to lift, up to ten pounds.
  • Able to bend and stoop.
  • Occasionally lift and/or move boxes with documents weighing up to 20 pounds
  • Occasional travel out of town.

The duties listed above are intended only as illustrations of the various types of work that may be performed. Duties will vary depending on whether the Accounting Associate is assigned to an account payable, accounts receivable, payroll or other functions.

To apply for this position or to search other openings, please go to our jobs page at https://www.seiu-uhw.org/about-seiu-uhw/jobs/.

SEIU-UHW offers a competitive salary, commensurate with experience, and a generous benefit package.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.