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AFT Washington

AFT Washington


Administrative Support Specialist

Based in Renton, WA

 

POSITION: Administrative Support Specialist. AFT Washington is excited to offer the opportunity to engage with our membership and community allies by providing administrative support for our organizing, advocacy, and community building efforts. This position is responsible for driving daily office operations and supporting the President and staff as part of our Administrative Support Team (AST).

Date Posted: June 1, 2022

Résumés accepted until: Position is filled

Salary: Group III $29.68/hour at 35 hours per week in accordance with a CBA.

Our Vision: AFT Washington seeks a just society with access for all to unions, education, health care, and social programs that provide equal opportunity. To that end, we will encourage and provide resources for potential members to become members, members to become activists, and activists to become leaders, growing the union, its scope, and its depth, so that our members see the power of the union, are drawn to it, and realize that the power comes from them, their commitment and involvement.

Our Values:
AFT Washington values transformational unionism that includes:

  • Strength through solidarity
  • Unity among a diverse membership
  • Action toward our goals
  • Democracy in our locals
  • Excellent working conditions and fairness for members
  • Quality programs for students

The Opportunity: This position offers the opportunity to work independently and in small teams to fulfill our vision by living our values in the work we do with our members, elected leaders, and labor and community allies. As part of a mission driven organization, you would have the opportunity to express our values on a day-to-day basis and contribute to the well-being of our members, students, working people, and communities.

The Position: This job announcement is framed around the responsibilities required of the position at milestone points in the first six months of employment. Included is the knowledge base needed to be hired as well as learning that is expected to occur by certain points in time.

Skills Expected Upon Start

  • Professional proficiency with English language proofreading.
  • Professional proficiency with business writing including email, letters, and other correspondence.
  • Professional proficiency with MS Office 365 including Outlook, Word, PowerPoint, and Excel.
  • Professional proficiency with Adobe tools including Acrobat Pro.
  • Professional customer service skills.
  • Experience with office phone systems including voicemail and call transfers.
  • Experience with office copier/printer equipment.
  • Experience with office postage equipment.
  • Familiarity with design of flyers, newsletters, and other publications and collateral.
  • Excellent communication and organization skills.
  • High degree of flexibility including the ability to quickly shift between multiple tasks and adapt to changing deadlines.

Position-Relevant Knowledge Expected Upon Start

  • Background in unionism and the labor movement including familiarity with union bug placement requirements.
  • Working analysis of systemic oppression and strategies for promoting equity.
  • Framework for the value of public education in both higher education and pre-K12

Month One Responsibilities

  • Introduction to AFT Washington Executive Board, Councils, and Committees with assistance from the President and staff.
  • Meet with AFT Washington staff individually.
  • Send email reminders for AFT Washington meetings and events using Outlook.
  • Send at least one Action Network action alert in collaboration with the Communications Specialist.
  • Create at least one event registration in LeaderNet.
  • Create at least one survey in LeaderNet.
  • Create Zoom meetings as required.
  • Proofread, format, and bug AFT Washington documents and correspondence as required.
  • Answer incoming phone calls and route voicemails to appropriate staff.

Month One Learning Expectations

  • Understand the role of the Administrative Support Specialist and how it fits into the AST.
  • Understand who AFT Washington represents and general concerns of each constituency.
  • Understand the various councils, committees, and other action groups that require meeting support.
  • Understand the AFT Washington calendar of meetings and events and the support needed for each.
  • Learn how to operate Action Network for sending targeted action alerts.
  • Learn to use LeaderNet tools to create registrations, surveys, and other forms.
  • Become familiar with the AFT Washington style guide.
  • Knowledge of communication vehicles used by AFT Washington.
  • Learn to create Zoom meetings using AFT Washington’s pool of licenses and use the Zoom calendar.
  • Become familiar with the process for sending monthly per capita billing and delinquency notices.

Month Three Responsibilities

  • Send monthly per capita billing and delinquency notices.
  • Monitor AFT Washington general email account and route emails to appropriate staff.
  • Route incoming mail to appropriate staff.
  • Provide support for AFT Washington publications including Pulse, Spotlight, and Legisletter.
  • Prepare for the annual scholarship committee process with help from other staff.
  • Host virtual meetings using Zoom as assigned.
  • Support and staff events as assigned.

Month Three Learning Expectations

  • Knowledge of state agencies, educational structures, and institutions relevant to member interests.
  • Knowledge of communications vehicles used by AFT Washington and AFT.
  • Knowledge of Zoom participant and host controls.
  • Review the AFT Washington Scholarship Committee and process.
  • Learn about AFT Washington Convention preparations and convention call requirements.
  • Learn to navigate Company Web files.

Month Six Responsibilities

  • Prepare and send COPE endorsement and contribution letters.
  • Proof and send annual COPE revoke letters.
  • Develop a scholarship fundraising plan in collaboration with the Organizing Team.
  • Develop a plan for maintaining Company Web files.

Month Six Learning Expectations

  • Learn COPE endorsement and contribution letter requirements and process.
  • Learn COPE revoke letter requirements and process.
  • Learn resolution formatting and preparation process.
  • Understand AFT Washington supply and food ordering practices.
  • Learn backup responsibilities with training from other AST staff.
  • Identify areas for continuing professional development.

Benefits

  • High-quality medical, dental, vision, AD&D insurance with 100% employer-paid premiums for employee and dependents.
  • Employer-paid pension plan.
  • Two weeks paid vacation during the first year of employment.
  • 10 paid holidays plus 1 paid birthday.

The first six months of employment shall be probationary.

This position is represented by Office and Professional Employees International Union (OPEIU) Local 8.

To Apply:
Applicant’s résumé and three references are required. Cover letter and personal statements are not required but will be reviewed. Please submit application materials via email to:

Karen Strickland, President
AFT Washington, AFL-CIO
Email: aftwashington@aftwa.org

Subject: Support Specialist Application

For questions, please contact Karen Strickland by email.

AFT Washington is an equal opportunity employer and encourages all qualified applicants to apply. The organization strives to eradicate all forms of oppression and achieve equity for all. Equity, diversity, and inclusion are essential organizational goals which are incorporated into the hiring process. All applicants will be assessed with consideration of their understanding of institutionalized oppression and strategies for addressing it.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.