Art Directors Guild, IATSE Local 800

Art Directors Guild
IATSE Local 800

Education Department Associate

Based in Studio City, CA


POSITION TITLE: Education Department Associate
CLASSIFICATION: Non-Exempt, Part-Time
REPORTS TO: Director of Education
HOURS: Varied

This position is the administrative point person in the education department, reporting to the Director of Education (DOE). They will be responsible for the daily administration of all classes. The Education Department Associate will also open all classes during the week and on Sunday. In addition, they will update and maintain all class, attendance, and instructor logs.

In consultation with the Director of Education, the Education Department Associate is expected to administer the ADG education program and ensure the class schedule is consistent. Oversee classes and update the class schedule on a weekly basis. Provide service to members, answering questions, and handling requests for future classes. Provide regular reports to the DOE related to the department's activities.

With the DOE, write all class descriptions in a concise and informative manner. Forward information to the Director of Communications in a weekly and timely manner for distribution of the Education Announcement every Thursday.

Open all weekday and Sunday classes, and update attendance logs.

Possess a sufficient mastery of data collection using Excel and other data management tools to support the departments reporting. Provide ad hoc reporting and analytical support to the DOE.

Update and maintain all class logs and the Education Department master class calendar.

Handle the recording of classes, catalogue files and forward recordings to Editor. Upload final edited recordings and update table of contents.

Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. This is a part-time position that might lead to full-time employment.

Understanding of and appreciation for a union service organization. Able to complete assignments with attention to detail and a high degree of accuracy. Strong interpersonal skills, including tact, diplomacy, and flexibility to work effectively with ADG office staff, members, and the general public. Ability to analyze and interpret written material and quantitative data to draw conclusions and make recommendations based on that data. Understanding of the skills needed by Film & Television Art Department personnel (e.g. the ADG members) to succeed at their jobs is preferred.

Must be able to remain in a stationary position for 75% of the time. Occasionally move about and inside the office to access file cabinets and office machinery. Reasonable accommodations will be made. Continuously operates a computer and other office productivity machinery, such as calculator, copy machine, and computer printer. Frequently communicates with members, instructors, vendors, and staff regarding education department business. Must be able to exchange accurate information in all situations.

Ability to work flexible hours and administer educational services during typical office hours, with occasional weekend and evening work.

Under the Direction of the DOE, duties include:

  • Responsible for daily administration of all classes
  • Book & schedule all instructors and gathers all pertinent information
  • Track instructors’ hours
  • Book and schedule all classes
  • Submit written material for Education Department Announcements
  • Open and manage weekday classes and Sunday classes
  • Record classes; upload recordings
  • Work with Video Editor in getting all classes edited, labeled and ready to upload
  • Track all attendance and update education department logs
  • Maintain and update education department calendar
  • Handle all day-to-day communications with members
  • Administer membership education polls
  • Attend monthly Professional Development Committee meetings
  • Attend evening Committee and Council meetings on an as needed basis as assigned

Must have a GED or high school diploma. A bachelor's degree in Film or Design is preferred. Experience in a labor union environment with knowledge of film and television art departments and the skills required to perform jobs in art departments. Experience with education is a plus. Must have experience creating and presenting data reports. Must have experience in writing memos, communications, and announcements. Must have experience with databases and utilize MS Office, including Word, Excel, and Outlook. Must have familiarity with Adobe products. Exposure to Constant Contact and other web-based tools. Ability to provide excellent member service, a professional attitude, and appearance are a must.

The Art Directors Guild is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.

This position falls within the jurisdiction of OPEIU 537 and a successful applicant will be required to fulfill their obligations in that regard.

To apply for this position, please send your résumé and cover letter to: rose@adg.org.**

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.