Indiana State AFL-CIO

Indiana State AFL-CIO

Office Administrator

Based in Indianapolis, IN


JOB TITLE: Office Administrator
LOCATION: Indianapolis, IN
COMPENSATION: Salary and benefits are competitive with experience & qualifications

PURPOSE: The Indiana AFL-CIO The Indiana State AFL-CIO (American Federation of Labor and Congress of Industrial Organizations) is a proud federation of more than 400 local unions across the state belonging to 40 different International Unions, representing nearly 300,000 working Hoosiers. The Indiana AFL-CIO advocates for workers rights and the wellbeing of all workers through grassroots organizing, legislative advocacy, political action and communications.


  • Provide all administrative support for the State Federation leadership;
  • Develop, coordinate, oversee and assess systems and operations, including but not limited to, record-keeping, internal and external communications, meetings, reporting, travel and expenses and other areas as assigned;
  • Support the coordination of workflow including resolution of questions and concerns, adherence to policies and procedures, and the development of communication and reporting systems;
  • Schedule and coordinate all activities, travel and speaking engagements for the State Federation leadership, as needed;
  • Maintain a calendar and schedule for State Federation leadership as assigned;
  • Coordinate meetings and special events/projects;
  • Continuing upkeep, coordination and on-site management when applicable for upcoming events;
  • Maintain calendar of key State Federation, Area Labor Federation and Chapter events including conventions, endorsement meetings, actions, forums including the development and maintenance of monthly activity reports;
  • Process expense statements and travel authorizations consistent with policy and in a timely manner;
  • Screen, manage and prioritize visitors, calls and mail in cordancence to our organizational policies and procedures;
  • Provides support for State Federation projects as needed, including preparing routine reports;
  • Maintain and organize all project & program files;
  • Conduct meeting/conference planning, scheduling and execution including creation of presentation materials for federation leadership and other affiliate meetings;
  • Review incoming correspondence and materials; prepare responses to inquiries and other correspondence; proofreading, reformatting and editing of correspondence;
  • Understand, and be able to communicate, the function of the Indiana AFL-CIO to both the internal and external audiences;
  • Other duties as assigned.


  • Demonstrated ability to exercise good political judgment;
  • Excellent verbal, written and analytical skills;
  • Positive attitude and excellent communication and interpersonal skills;
  • Professional, courteous and tactful;
  • Demonstrated proficiency of Windows XP, Microsoft Word, Microsoft Excel, Power Point, Microsoft Access and Google;
  • Excellent proof-reading ability;
  • Strong writing skills related to correspondence;
  • Experience coordinating multiple schedules;
  • Demonstrated ability to prioritize and manage multiple assignments and meet competing deadlines;
  • Ability to work well within a team;
  • Demonstrated work performance as a self-starter and detail oriented;
  • Excellent organizational skills;
  • Demonstrated ability to work well in a high pressure environment and meeting unpredictable deadlines;
  • Excellent problem solving skills and experience identifying problems and finding potential solutions;
  • Knowledge of the labor movement is preferred, but not required.

To Apply:
Interested applicants should submit a cover letter and résumé to unoblessed@inaflcio.org

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.