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United Domestic Workers of America, AFSCME Local 3930

United Domestic Workers of America
AFSCME Local 3930


Executive Assistant

Based in California

 

UDWA Overview:
UDWA Care Providers Union/AFSCME Local 3930 is a statewide labor union that represents more than 140,000 home care and childcare providers in 45 counties in California. Founded in 1979, UDWA is a diverse, progressive labor organization that seeks dynamic, committed individuals who will support our members and those for whom they care locally, statewide and at the national level.

Job Summary:
The Executive Assistant provides high level & complex administrative services in support of the various UDWA departments, membership, and staff to accomplish the organizational goals. This position will directly support and report to the Director of Internal Operation.

Duties and Responsibilities:

  • Provide and coordinate high level & complex administrative support to the assigned department and respective personnel.
  • Creating and or maintaining various data systems for tracking and monitoring staff compliance with department and union programs such as needed.
  • Ensure staff compliance with administrative requirements such as activity reports, attendance records and expense reports filings.
  • Prepares materials, including urgent correspondence, letters, flyers, forms, announcements, and coordinates mailing for the Regional or Department Manager.
  • Establish and maintain hard copy and/or electronic filing system.
  • Processing mail and phone calls for the department.
  • Works on special projects as assigned by immediate supervisor.
  • Maintains calendars and coordinating travel arrangements.
  • Creates spreadsheets, updates, and maintains Member Strength databases which includes entering of membership cards, activities reporting, organizing lists, stewards and leadership lists, grievance lists, and may include employer lists.
  • Attends and participates at regional meetings, assisting in room prep, agenda preparation, typing and distributing minutes, and executes follow up work from meetings.
  • Conducts inventory and request office supplies consistent with approval policy.
  • Assists in the implementation and coordination of other local and statewide events.
  • Process member requests and complaints (telephone and walk-in) and refers to appropriate staff for resolution.
  • Interact courteously and tactfully with managers, co-workers, members, vendors, or associates.
  • Perform other duties as required to support the department and mission of the organization, as directed.

Knowledge, Skills, and Abilities:

  • Expertise using Microsoft programs, including Word, Excel, Power Point, Access, and Outlook.
  • Experience booking travel arrangements & lodging.
  • Effective calendar management and time management skills.
  • Demonstrated ability to type 45 to 70+ wpm.
  • Knowledge of standard business documents and table formatting to prepare materials accurately.
  • Proficiency using the Internet as a research tool.
  • Experience composing grammatically correct correspondence, and editing drafts to correct grammar, spelling and punctuation.
  • Excellent organizational skills.
  • Ability to communicate and relate respectfully with a diverse membership and staff.
  • Commitment to provide accurate, efficient, and friendly service to staff and members.
  • Ability to exercise strong problem-solving skills.
  • Ability to multi-task and must work well under pressure and deadlines.
  • Ability to maintain and secure confidential information (e.g. company and financial records, employee and member relations, political plans, legal information and all other confidential information.
  • Able to prioritize and complete workload.
  • Bilingual skills highly desirable.

Qualifications:

  • Extensive administrative and executive assistant support experience.
  • Flexibility to be on-call and/or work weekends, after hours and holidays.
  • Willing to undergo background check.

Requirements:
COVID-19 Vaccination Requirement:
United Domestic Workers of America has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees. As a condition of employment, our employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk and hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

Salary:  $58,240 to $62,400  (depending on experience)

Equal Opportunity Employer:
UDWA is an equal opportunity employer, and, as such, does not discriminate an employee or applicant based on race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

To Apply For This Position:
Mail, email or fax a detailed résumé, cover letter, a one-page writing sample and the name, job title, address, and phone number of three professional references to:

Email: jobs@udwa.org
In subject: Title of Position (applying for)
Mail: UDWA/AFSCME Local 3930
c/o Human Resources
4855 Seminole Drive
San Diego, CA 92115
Fax: (619) 640-9903
Attn: Human Resources

 

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