Oregon Education Association

Oregon Education Association

Data Management Systems Specialist

Based in Portland, OR


Job Title: Data Management Systems Specialist
Job Classification: Temporary – 1 year
Classification: Exempt (Salary), Full-time
Salary Grade: Professional Staff Contract
Salary Range: $84,689 – $134.796
Reports to: Assistant Executive Director – Public Affairs
Last Updated: September 3, 2021

The Data Management Systems Specialist will help manage and coordinate the multiple data systems used through the Oregon Education Association, including but not limited to: NEA 360 (a Salesforce system); IMS; and Voter Activation Network (VAN). The person in this position will approach the work with an equity lens and help integrate higher level data operations throughout all levels of the organization including supporting staff and member trainings, building of data use protocols, and development of systems that are accessible to leaders throughout the organization. This position will help coordinate with over 200 individual School Districts and Community College members throughout Oregon to ensure smooth and timely processes information. This position is responsible for monitoring and validating member data systems to ensure their security, protection, and proper arrangement.


  • Support and advance the OEA mission, vision, and values.
  • Contribute to, support, and actively engage in the organization’s commitment to create and maintain a diverse, equitable, and inclusive workplace. Participate in activities, trainings, and/or workgroups to support OEA’s commitment in this important mission.
  • Create and enforce policies for effective data management.
  • Formulate techniques for quality data collection to ensure adequacy, accuracy, and legitimacy of data.
  • Devise and implement efficient and secure procedures for data handling and analysis, with attention to all technical aspects.
  • Establish rules and procedures for data sharing.
  • Support others in the daily use of data systems and ensure adherence to legal and organizational standards.
  • Assist with reports and data extraction when needed.
  • Monitor and analyze information and data systems and evaluate their performance to identify opportunities for enhancement; this may include researching new technologies or upgrades.
  • In coordination with the Director of IT, ensure digital databases and archives are protected from security breaches and data losses.
  • Troubleshoot data-related problems and with the Director of IT coordinate maintenance or modifications, as needed.
  • Other duties as assigned by the Assistant Executive Director or their designee.


  • Demonstrated understanding of data administration and management functions (collection, analysis, distribution, etc.).
  • Demonstrated ability to use good judgment, build positive relationships, work successfully in a team-oriented environment, and with people of diverse backgrounds and perspectives.
  • Background of applying practices and principles of equity and inclusion to accomplish work.
  • Commitment to using equity-centered practices.
  • Demonstrated success in meeting established deadlines.
  • Ability to prioritize a variety of tasks, and work accurately with detailed accounting information.
  • Ability to respond in a flexible manner to multiple needs of the organization.
  • Ability to work effectively under pressure and to deal with stress in an acceptable manner.
  • Ability to work and think independently and take initiative while working under minimal supervision, and as a team player.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidential information.


  • Bachelor’s Degree in Computer Science or relevant field; or equivalent combination of relevant education and experience.


  • 3 years’ proven experience as a data manager.
  • Familiarity with modern database and information technologies.
  • Successful previous experience facilitating conversations among diverse groups.
  • Intermediate to Advanced proficiency in Microsoft Office Suite (Word, Excel, Access, etc.).
  • Experience in training a plus.


  • None


  • This position is based at the OEA Headquarters office in Portland, Oregon.

Travel may be necessary for work-related purposes. A successful candidate will have access to reliable transportation.

Apply HERE!

An equal opportunity employer.

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