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AFL-CIO

AFL-CIO


Administrative Secretary
Office of the Secretary-Treasurer

Based in Washington, DC

 

This position will support the Executive Assistant to the Secretary-Treasurer and the Assistant to the Secretary-Treasurer.

Duties and Responsibilities

  • Provide all administrative support for the Executive Assistant to the Secretary-Treasurer and the Assistant to the Secretary-Treasurer;
  • Schedule activities, travel and speaking engagements and manage calendar;
  • Maintain tracking system for all check requests and checks;
  • Act as liaison with other department staff, AFL-CIO staff and affiliates;
  • Know, interpret and apply organizational policies, procedures, and protocols;
  • Develop, coordinate and assess office systems and operations, including but not limited to, record keeping, internal and external communications, meetings, travel and expenses and other areas as assigned;
  • Review incoming correspondence and materials;
  • Develop and maintain spreadsheets, database, e-mail groups and lists;
  • Independently prepare responses to inquiries and other correspondence;
  • Proofread, reformat and edit correspondence and policy statements;
  • Coordinate office workflow including resolution of questions and concerns, as well as development of ongoing office policies and procedures;
  • Understand, and be able to communicate, the function of the AFL-CIO to both the internal and external labor movement;
  • Retrieve information quickly from various sources including utilizing the web as a resource tool;
  • Assist and aid with Executive Office communications;
  • Screen, manage and prioritize visitors, calls and mail;
  • Process expense reports and make travel arrangements.
  • Substitute for Administrative Secretary to the Secretary-Treasurer as required.
  • Other duties as assigned.

Qualifications

  • Demonstrated ability to work in a high-pressure environment and meet unpredictable deadlines;
  • Positive attitude and excellent communication and interpersonal skills;
  • Professional, courteous and tactful;
  • Demonstrated ability to exercise sound political judgment with highly sensitive issues;
  • In-depth knowledge of AFL-CIO structure, procedures and protocols;
  • Experience working with elected leaders or in an Executive Office capacity;
  • Demonstrated ability to work within a team as a lead or in a support capacity;
  • Demonstrated ability to prioritize and manage multiple tasks in addition to setting up systems to manage them;
  • Excellent problem resolution skills;
  • Highly motivated and a self-starter;
  • Demonstrated experience in taking and transcribing meeting notes (shorthand is not required);
  • Commitment to confidentiality and discretion;
  • Strong ability doing web-based research;
  • Demonstrated strong proofreading skills;
  • Demonstrated proficiency in Microsoft Word, Excel, Power Point and Google;
  • Ability to work overtime;
  • Ability to travel sporadically, usually two to three times per year.

Starting salary: $70,694.36

Required tests include:

  • Clerical, Typing, Proofreading Practice,
  • Spreadsheet (excel), Intermediate Excel and Judgment

Hours will be 9:00 AM - 5:00 PM

Apply here: http://aflcio.hirecentric.com/jobs/

Equal Opportunity Employer

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