New York State Nurses Association

New York State Nurses Association

Administrative Assistant Floater

Based in the Albany, NY


The New York State Nurses Association is a labor organization of over 40,000 frontline nurses standing together for strength at work, nursing practice, safe staffing, and healthcare for all. We are New York's largest union and professional association for registered nurses.

This position will report to the Manager of Administrative Support Services and is responsible for performing administrative functions.


  • Provide administrative support to programs and departments as directed.
  • Screen and handle telephone calls in a proficient and professional manner; take clear and concise messages. Group voice mail oversight and receptionist coverage.
  • Protest of assignment work to include tracking and mailing supplies, tracking, entry and maintenance in POA database, distribution of reports to staff members.
  • Maintain approved filing system, including archiving and retrieval for Protest of assignments that have been filed. Perform file research for field representatives.
  • Perform mailings: bulk mailings, contract mailings, newsletters, meeting notices, flyers, and other correspondence as directed. Process incoming mail.
  • Accurately type letters, minutes, agendas, confirmation memos, reports, and other documents as directed.
  • Copy, fax and scan requested materials by deadline as directed.
  • Prepare meeting materials as directed. Prepare for elections, rallies, pickets, etc.
  • Assemble and ship orders for materials as requested by collective bargaining units for new employee packets, contracts, workshop materials, etc. as directed.
  • Create, edit and maintain spreadsheets for routine and special projects.
  • File grievances and arbitrations, including Grievance Tracking System maintenance.
  • Perform file research for field representatives.

Two year degree or equivalent business experience. Proficient in MS Word, Excel. Must possess strong communication and organizational skills. Previous experience working for a labor union preferred. Experience in data entry preferred. Demonstrated ability to meet critical deadlines.

Note: Every effort has been made to make this position description as complete and comprehensive as possible. However, it in no way states or implies that these are the only duties required of the position. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment within the position.

We are committed to fostering an organizational culture of diversity and inclusion. Women, minorities, people of color, individuals with disabilities, and members of the LGBTQ+ community are strongly encouraged to apply.

All interested candidates should e-mail their résumés to: Employment@nysna.org, Subject: “Administrative Assistant Floater – Albany

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.