Pennsylvania AFL-CIO

Pennsylvania AFL-CIO

Executive Administrative Assistant for President

Based in Harrisburg, PA


The Pennsylvania AFL-CIO, an 700,000 strong membership statewide union organization seeks a highly organized, skilled, and serious individual for full-time work as Executive Assistant to primarily provide administrative support for President and work closely with Officers and Department heads. This position offers an opportunity for personal growth in a trusted and responsible administrative role that touches on all areas of the PA AFL-CIO’s programs. The Executive Assistant will have the opportunity to make a critical difference in a fast-paced environment.

Key responsibilities include:

  • Working closely with the Department heads to coordinate meetings, events, and conferences
  • Drafting letters, memos, and agendas, and keeping comprehensive files
  • Scheduling and preparing materials for Board meetings and requisite follow-up
  • Taking detailed minutes at meetings and preparing them for approval
  • Convention/Conference preparation and planning
  • Tracking action items and work plans to ensure initiatives are progressing
  • Ensuring a well-functioning work environment including office, operations, and list management
  • Supervising clerical staff

Requirements include:

  • At least 10 years that demonstrates career advancement and increased skill level
  • Extensive Convention/Meeting planning experience a big plus, including hotel contracts, rooming list and banquet event orders, etc.
  • Demonstrated attention to detail and capacity to track and systematize information
  • Strong ability to stay highly organized and multi-task in a fast-paced environment
  • Proven self-starter who can work quickly and accurately under pressure
  • Independence, good judgment, and diplomatic skills
  • Professionalism and interpersonal skills
  • Exemplary capacity to maintain confidentiality and discretion
  • Excellent oral and written communication skills
  • Proficient in all Microsoft products including Access
  • Interest in unions, human rights, and/or advocacy are a plus
  • Familiarity with State Legislature and Governmental Departments a plus

Salary and Benefits: The Pennsylvania AFL-CIO offers an excellent benefits package and salary commensurate with experience.

To Apply:
Send résumé to: Richard Bloomingdale, President, PA AFL-CIO, 600 N. 2nd Street, Harrisburg, PA 17101, president@paaflcio.org

Pennsylvania AFL-CIO is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.