SEIU Local 521

SEIU Local 521

Human Resources Generalist

Based in San Jose, CA


SEIU Local 521 was founded in 2007 when 5 local unions came together in the Bay Area, Central Coast and Central Valley to form one larger, more powerful union. Together our members are building a true 21st century union fighting to empower and improve the lives of our members. We represent over 50,000 public service workers in cities, counties, courts, schools, private non-profits, special districts, and public health care.

Our mission is to provide our members with a voice in the workplace, in their union and in the larger community. Through our actions, we intend to create a more just and humane society. We are committed to protecting and improving the lives of workers and their families. We will work to improve and protect the services we provide to our communities. We believe that by working together as a united front, we can win better contracts and build industry power in our region.


  • Support recruiting function with recruiting process that includes scheduling interviews, reserving conference rooms, gathering, and preparing documents.
  • Create and maintain job postings on external job board websites.
  • Researching and developing online HR database.    
  • Draft and distribute employment-related correspondence, e.g., applications, forms, offer letters.
  • Prepare DMV checks before offer letter is written, work with director on outcome.
  • Coordinates access and tracking and monitoring for contractors, temps, and seasonal hires.
  • Prepares new hire orientation packages.
  • Conduct new hire orientations and act as go between for new employee and departments to answer questions.
  • Coordinates all new hire paperwork and ongoing paperwork ensuring completeness as well as accurate and timely processing.
  • Attend and assist in contract negotiations with represented staff.
  • Prepare, edit, and/or maintain proposals for contract negotiations with represented staff.
  • Prepare and maintain notes and/or minutes from contract negotiations with represented staff.
  • Prepares, edits, and maintains disciplinary notices and grievance responses.
  • Coordinates access and tracking for contractors, temps, and seasonal hires. Assists with and/or conducts employee orientation process.
  • Ensure that on-boarding process is coordinated with hiring manager and network services.
  • Conducts and aggregates information from exit interviews and handles other outgoing employee processing.
  • Tracks Sexual Harassment database – schedules classes and makes sure people have been trained in sexual harassment.
    • Keeps log of newly hired manages to get trained in sexual harassment within 6 months of hire.
  • Works with workroom to make sure policy manual is copied and has adequate supply of policy manuals.
  • Keeps Policy Manual and other union documents up to date.
  • Works with Finance to make sure benefit documents are current and have not had any changes. If changes are identified, then HR generalist will draft and distribute information to staff.
  • Creates and maintains confidential database on staff ages and tracks retiree benefits, costs and potential employees who may retire.
  • Manages and screens applicants for positions.
  • Prepares and sends correspondence to applicants.
  • Process I-9s and related personnel information in an accurate and timely fashion to ensure compliance with state and federal regulations.
  • Onboard lost timers/member organizers.
  • Responsible for the accurate input of HR-related information/data related to new-hires, terminations, job changes, etc.
  • Prepare and execute exit packages for terminations.
  • Prepare attendance forms on field staff absences monthly.
  • Assist in administering Workman's Comp Insurance policy and facilitate employee injury claims and submits forms to Finance.
    • Set up of claim files for injured workers.
    • Schedule medical appointments and obtain reports for workers comp.
  • Maintain car insurance database and alert staff to turn in car insurance.
  • Assists Finance on COBRA notifications.
  • Coordinates brown bag lunch time meetings for health/wellness seminars and programs, open enrollment, Benny card and 401k sessions. Creates promotional materials to communicate current events.
  • Creates and maintains records, reports, and logs pertaining to staff training activities, career path, related costs, etc.
  • Administers tests for Internal Organizer and admin staff.
  • Act as liaison between employees and benefits/payroll department for questions, issues, and update
  • Perform various administrative duties that support the recruitment function.
  • Provides guidance to identify, train, and develop staff for leadership roles.
  • Other duties as assigned.


  • Ability to prioritize staff work and help lead staff in a dramatically changing environment.
  • Able to always maintain a high level of confidentiality.
  • High level of facilitation and leadership skills in collaborative work.
  • Exercises high level of autonomous decision making and problem-solving skills.
  • Exemplary proficiency in interpersonal communication, listening, conflict resolution, and organizing persuasion with members, staff, and allies.
  • High level ability to make sound independent judgments and take initiative.
  • Ability to analyze union issues and prioritize work demands.
  • Emotional intelligence and professional self-management under pressure.
  • Knowledge of union history, the organization, and programs.
  • Proficiency in oral and written communication skills.
  • Professional standards of behavior, appearance.

Salaried position, long and irregular hours, frequent travel, and overnight stays; occasional participation in local conventions/events that require travel and overnight stays; must have a valid California driver’s license and a vehicle.

Demonstrated commitment to the mission and values of SEIU Local 521. Must possess a valid California driver’s license; must pass a DMV check and have a good driving record; must have auto insurance that covers business driving (minimum of $100,000 per person/$300,000 per incident bodily injury liability/$100,000 property coverage); and must possess an automobile for business use.

Salary commensurate with experience. SEIU Local 521 employees enjoy top notch benefits including fully employer-paid family health, dental and vision insurance; a generous leave package; fully employer-paid defined benefit pension plan; 401(K); flexible savings accounts for annual health and childcare expenses; $200,000 life insurance plan; and other benefits outlined in the policies of SEIU 521.

To Apply:
Send email with cover letter and résumé to jobs@seiu521.org. Reference Human Resource Generalist in subject line.

This position is open until filled; however, the posting/acceptance of applications may close at any time.

Local 521 is an affirmative action employer and encourage applications from all qualified candidates regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability. Local 521 works to ensure fair treatment of applicants and employees and actively enforces policies against discrimination and sexual harassment.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.