SEIU USWW - United Service Workers West

United Service Workers West

Executive Administrative Assistant

Alameda, CA


Position Title: Executive Administrative Assistant
Location: Alameda, California
Type: Confidential Employee

About SEIU-USWW: The Service Employees International Union (SEIU) is our country’s fastest growing labor union with more than 2 million members. We have been on the cutting edge of building the power of low-wage workers in service industries and in leading the fight for social justice on issues such as health care, immigration, and education reform. The SEIU United Service Workers West (SEIU-USWW) represents over 45,000 property service workers across California. Our union brings together janitors, security officers, residential, stadium, arena and airport workers. These workers are the heart of our union and through their activism there is hope for a more progressive California.

Position Summary & Responsibilities: The Executive Administrative Assistant reports to the Chief Financial Officer and is part of a team of staff who supports the overall operation of the union and daily needs of union leadership.

    Examples of Duties:

  • Performs various administrative duties including overseeing the operational functions of the Executive staff including the preparation of correspondence, reports, invoices and confidential documents.
  • Ability to understand, prioritize and manage high-level organizational relationships & communication
  • Maintains detailed filing and records systems; maintains executives’ calendars, schedules and makes travel arrangements; prioritizes routine business
  • Coordinates and plans union events, workshops, meetings, conferences, projects and other activities involving the executive staff, staffs meetings and member leadership
  • Handles and provides written and oral correspondence answers inquires and returns telephone calls

Minimum Qualifications & Skills: Graduation from an accredited college or university with at least seven (7) years of related work experience and at least five (5) years’ experience supporting a high ranking official and/or a combination of education and experience that would provide for the following knowledge of, skills and abilities:

  • Office administrative operations, including maintenance of supplies & equipment
  • Modern Computer and Online technology, video conferencing, data managements & data systems
  • Experience with labor unions, union operations and union reporting requirements, preferred
  • Ability to communicate effectively, orally and in writing. Bilingual – English & Spanish (Written and Spoken)
  • Professional Customer Service experience to attend to guests, members and staff in person and by phone
  • Strong organizational skills with demonstrated ability to maintain recordkeeping protocols
  • Multitask and meet timelines in a fast-paced environment using independent judgement
  • Experience handling confidential information and demonstrated experience with recordkeeping
  • Advanced use of Google G Suite and Microsoft Office Suite (Word, Excel and PowerPoint)

Additional Requirements:

  • Ability to travel in California, ability to work extended and irregular hours, and work remotely, if needed
  • Valid drivers’ license, use of a car for work, and specified automobile insurance coverage are mandatory
  • Work is generally performed in an office setting with prolonged periods of sitting and work on computer
  • All employees are required to be fully vaccinated and report their vaccination status as a condition of employment.
  • All employees must abide by USWW Safety Guidelines, including the required use of face covering while working.

Salary & Benefits:

  • Salary is competitive and negotiable based on experience.
  • Full benefits package including health insurance, dental, vision, a pension plan and paid time off.

To Apply: Email a résumé w/ cover letter explaining interest and qualifications to: Karol Ossa, Executive Administrative Assistant Coordinator karol.ossa@seiu-usww.org

This position is open until filled; however, the posting/acceptance of applications may close at any time. Job descriptions do not cover or contain a comprehensive listing of every activity or responsibility that is required.

SEIU USWW is an affirmation action employer and encourages application from all qualified candidate regardless of race, ethnicity, age, sex, sexual orientation, marital status, religion, or disability.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.