AFSCME Council 28, Washington Federation of State Employees

AFSCME Council 28
Washington Federation of State Employees

Administrative Assistant

Based in Olympia, WA


Who We Are:
The Washington Federation of State Employees (WFSE) has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE, Council 28 has been operating in the state capital for over 75 years and our staff fight for fairness and equality as well as ensuring the hard working men and women of state government, higher education institutions, and public service workers get better pay, better health care, better retirement, and a healthy work environment. There’s more to accomplish, and with the right personnel, we believe we can accomplish it. Come join our team and be a part of a larger mission that will make an impact for years to come. Learn more about who we are at: wfse.org.

What We’re Looking For:
The Washington Federation of State Employees (WFSE) is recruiting to fill an Administrative Assistant position located in Olympia, WA. Working at WFSE Headquarters and reporting to the Director of Advocacy, this position provides daily operational support to a team of Labor Advocates and ensures they have the resources necessary to represent our members in all aspects of negotiations and the grievance process. This position handles all levels of confidential information and is responsible for the creation, tracking, and closure of files.

Additional duties include:

  • Coordination of logistics between state agencies and WFSE for master agreement bargaining.
  • Compose and send meeting notices and release letters as requested.
  • Set-up and coordinate elections and ratifications as needed to include: UMC teams, negotiations teams, MOU and CBA ratifications, and other as required.
  • Records contract proposals, track temporarily agreed articles for each contract, and coordinate the printing of contracts.
  • Maintain copies of all negotiations documents and data.
  • Track deadlines for contract ratification per bargaining structure.
  • Prepare, send, and schedule Demand to Bargain requests on behalf of the Advocacy team.
  • Manage file systems and the archiving process.

Required Qualifications:

  • Five (5) years of progressively responsible experience in office/clerical, secretarial or general administrative work.
  • Knowledge and experience working with various office equipment, Microsoft Office Suite, business management practices, and research methods.
  • Highly organized and capable of juggling multiple projects simultaneously with competing deadlines.
  • Strong oral and written communication skills.
  • Proficiency in Microsoft Office Suite and related applications.
  • Strong analytical skills using various databases to collect and interpret data.
  • Detail oriented and able to work in a fast-paced environment.

Desirable Qualifications:

  • Understanding of basic labor organizing and negotiation principles, and working experience in a Labor Union.
  • Experience working with multiple collective bargaining agreements.
  • Experience using Labor Power.

Special Note:
This position is overtime eligible and may be required to work some weekends. Some travel may be required. Benefits include annual and sick leave, cell phone allowance, medical/dental, life, and long term disability insurance, and holidays. Salary range is $49,100 to $56,839 and will be determined commensurate with experience.

How to Apply:
To be considered for this position(s), applicants must submit a résumé, letter of interest, and at least three (3) professional references to: resumes@wfse.org. Your letter of interest should clearly explain how your experience, training, and education make you a viable and competitive candidate for this position.

This position is open until filled; however, the hiring authority may conduct interviews as soon as qualified candidates apply. It is to the applicant's advantage to apply as early as possible.

The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.

Persons requiring accommodation in the application process or for an alternative format may contact the Human Resources Director, Ben McDonald at (360) 352-7603 or benm@wfse.org. Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. The WFSE complies with the employment eligibility verification requirements of the Federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.