unionjobs.com

Economic Policy Institute

Economic Policy Institute


Executive Assistant – EARN Team
Economic Analysis and Research Network
(EARN)

Based in Washington, DC
(currently REMOTE)

 

About the Economic Analysis and Research Network (EARN): EARN is a nationwide network of state-based research, policy, and advocacy organizations advancing an inclusive, worker-centered economy through state and local policy change and rigorous research. We are the progressive economic policy and research infrastructure in the states, conducting research, providing data analysis, and developing and advocating policies that confront the fundamental imbalances in the workplace in order to create an economy that works for all of us, not just the wealthy. A core part of the Economic Policy Institute (EPI), EARN is a growing network of 55 research, policy, and advocacy organizations in 43 states around the country and the District of Columbia. The EARN network is coordinated by staff at the Economic Policy Institute and EARN partners.

The Economic Policy Institute (EPI) seeks a dynamic and skilled professional to join our Economic Analysis and Research (EARN) team as an Executive Assistant. The assistant will coordinate and manage the administrative work of the EARN Director and support the EARN team in day-to-day activities. Ability to handle confidential material and information with utmost discretion is required. The ideal candidate will be resourceful and able to prioritize multiple tasks, including schedule, travel and event logistics planning, meeting coordination, and drafting and formatting high quality documents in a professional and organized manner. A keen eye for detail and accuracy is essential. He/she should have at least five years’ experience in a high-level secretarial or administrative role with a solid understanding of computer and software technology and office equipment. While this position is located in Washington, D.C., the EPI staff currently are working remotely for an indefinite period during the pandemic.

What You Will Do

  • Maintain the EARN Director’s schedule and keep the EARN contact database up-to-date.
  • Manage all travel arrangements for the EARN Director and prepare, submit, and track expense reimbursements. Assist with travel arrangements and reimbursements for the rest of the EARN team and others partnering with EARN or speaking at EARN events when needed.
  • Develop office organizational and communications systems and protocols as needed.
  • Handle confidential material and information appropriate to the Director function.
  • Serve as “gateway” to the EARN Director:
    • Review, prioritize and handle incoming correspondence, phone calls and other details and route where appropriate to facilitate action.
    • Schedule meetings and appointments.
    • Prepare, research, and assemble appropriate background materials for the team’s speaking engagements and meetings.
    • Plan and coordinate internal and external meetings.
  • In coordination with other EARN staff, help plan and coordinate the logistics for EARN conferences, special events and office functions. Liaise with external vendors and caterers to facilitate EARN’s events.
  • Support administration of sub-grants to EARN members and local partners
  • Coordinate EARN team and other internal staff meetings.
  • Assist with resolving technology-related issues for the EARN team.
  • Assist other staff as requested and appropriate to schedule meetings.
  • Maintain online accounts and subscriptions, such as Zoom, Mailchimp, and EARN’s listserv system;
  • Other duties as assigned.

What You Bring

  • A bachelor’s degree is preferred but may be replaced by additional relevant work experience.
  • At least five years of high-level administrative support experience in a professional office setting.
  • Exceptional verbal and written communication skills, including ability to proofread, edit, and revise.
  • Superior organizational skills with excellent attention to detail and accuracy.
  • Facility with the Microsoft Office Suite, including Excel/spreadsheets, and online teleconferencing programs, such as Zoom.
  • Experience coordinating logistics for virtual and in-person events is a plus.
  • Ability to interact effectively with all levels of EPI staff; EARN groups and other local, state, and national partners; state and local government officials; the press; universities; unions; foundations; etc.
  • Independent judgment, problem-solving skills, and ability to meet deadlines.
  • Flexible schedule and some overtime required to meet the needs of the EARN team.
  • Self-starting and positive approach to tasks with a willingness to learn, innovate, and grow with EPI.
  • Commitment to EPI’s mission. Knowledge of and interest in social, political, and economic issues.

Salary/Benefits:

  • This is currently a 2-year position, with the possibility of extension contingent on available funding. If the position is extended, it may be in another area of our work, depending on organizational need and funding.
  • EPI is a unionized workplace. This position is in the bargaining unit and reports to the EARN Director.
  • The salary for this position ranges from $60,000 to $68,000 and is dependent on experience.
  • EPI offers an excellent benefits package, including generous paid time off, as well as retirement contributions, medical, vision, dental, short- and long-term disability, and life insurance.

EPI is an equal opportunity, fair chance, affirmative action employer, committed to building a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior history of arrest or conviction, citizenship status, caregiver status, or other categories protected by law.

To apply:
Candidates should send a résumé and cover letter highlighting their relevant experience and explaining their interest in working at EPI to admin-jobs@epi.org with “Executive Assistant- EARN” in the subject line. Applications will be accepted on a rolling basis until the position is filled. Applications without a cover letter will not be considered. Deadline to apply is Friday, November 30, 2020.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.