Office Assistant

Based in Waltham, MA


617MediaGroup, the Northeast’s fastest-growing progressive communications agency, is looking for an Office Assistant to join our growing team. This full-time position is based at our Waltham, MA headquarters. Candidates from underrepresented backgrounds are encouraged to apply. At 617MediaGroup, we don’t just accept difference — we celebrate it, we support it, and we thrive on it for the benefit of our employees, our clients, and our communities.

617MediaGroup is proud to be an equal opportunity and unionized workplace and is an affirmative action employer.

Responsibilities include but are not limited to:

  • Assisting HR team with agency hiring processes, including drafting and posting job descriptions
  • Working with HR team to manage Applicant Tracking System (Greenhouse)
  • Assisting with the onboarding of new staff members
  • Coordinating logistics for staff trainings, meetings, and events
  • Compile daily reports of urgent items for company president
  • Answering calls and welcoming office visitors
  • Performing a range of Office Assistant functions, including meeting preparation, office organization, catering orders, office supply orders, and preparing presentations for clients and account teams
  • Working with the Business Development team to update agency CRM (HubSpot)
  • Assisting the Finance team with bill payments and collecting employee expense reports
  • Performing basic office handiwork (such as assembling furniture, hanging photos, setting up new office spaces, etc.)
  • Troubleshooting office IT challenges (including server maintenance, coordinating wifi updates, and scheduling printer technicians)
  • Other duties as determined by agency leadership

Who you are:

  • You have strong writing skills and interpersonal skills
  • You have a positive and helpful approach to your work
  • Previous experience working in HubSpot and Greenhouse
  • Certified in HubSpot Sales Software & Inbound (preferred)
  • Comfortable working in Adobe Suite
  • You have a strong commitment to social justice and progressive causes
  • You've earned a degree in public relations, advertising, marketing, or journalism

Who we are:
Veteran campaigners, communicators, designers, strategists, story-tellers, web developers, and true-believers. We love what we do. We’re results-driven. And we only work with clients we believe in.

What we do:
We move public opinion. We win tough fights. We tell stories simply, and with maximum impact. We offer comprehensive communication services: from earned media to paid, and social media to owned content. Copy and design. We do it all.

What we value:

  • The peace of mind that comes with fully paid healthcare premiums.
  • Industry-leading benefits, including ample paid time off
  • We strongly encourage candidates from underrepresented backgrounds to apply and to join our growing team.

How to apply:
Please apply here: https://617mediagroup.com/careers/?gh_jid=4666888002

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.