Maryland State Education Association

Maryland State Education Association

Assistant in Center for Affiliates and Advocacy

Based in Annapolis, MD


CENTER: Affiliates and Advocacy
POSITION TITLE: Assistant in Center for Affiliates and Advocacy
MANAGER: Reports to Manager for Affiliates and Advocacy


  • Compiles, types, files and distributes letters, reports and other documents;
  • Composes routine correspondence;
  • Researches and responds to inquiries from staff and members in a professional and timely manner;
  • Provides scheduling/logistics, prepares and assembles materials, and mailings for meetings, conferences, and trainings;
  • Manages and responds to CAA telephone calls with other CAA associates and delivers timely messages to staff;
  • Provides timely and appropriate responses to member and local leader inquiries;
  • Learns the MSEA organizational structure and associated programs to ensure timely and appropriate response to members and local leaders;
  • Provides administrative support for special projects;
  • Design online registration forms and manage the online registration process for conferences and trainings utilizing specialized software;
  • Prepares widely varied materials for pre- and post-conferences and trainings utilizing Excel, Word, PowerPoint, and Publisher;
  • Organizes materials for committee meetings, including the conferences/trainings assigned to a committee, for staff liaisons;
  • Greets visitors entering the Center for Affiliates and Advocacy;
  • Works weekends and evenings with travel to offsite locations, with occasional overnights, required;
  • Provides support to the MSEA reception desk as required;
  • Organizes data into appropriate formats in Excel for the research department;
  • Creates statistical reports regarding evaluation of conferences in a PowerPoint format that is shared with staff, committees, and governance;
  • Creates billing for the Summer Leadership Conference for locals;
  • Creates statistical reports regarding evaluation of conferences in a PowerPoint format that is shared with staff, committees, and governance;
  • Performs other duties as assigned.


  • Associates degree or high school diploma;
  • Five years of experience with conference and training planning or logistics;
  • Keyboarding skills - 50 wpm;
  • Possess effective written communication skills in order to prepare various documents, reports, statistical reports, financial documents, and advertising materials for events;
  • Ability to verbally communicate effectively and demonstrate a positive attitude while working with MSEA employees, leaders and members, local affiliates, and other organizations;
  • Strong skills with Microsoft Office Suite: Word, Excel, Publisher, and PowerPoint; and ability to operate standard office equipment;
  • Knowledge and/or experience with editing and proofreading correspondence, statistical reports, financial documents, flyers, and other documents;
  • Knowledge and/or experience in scheduling/logistics, material preparation, and mailings for meetings, conferences, and trainings;
  • Ability to prioritize workload while working independently or within a team, and support multiple projects and staff with minimal follow up and supervision;
  • Ability to research issues on the internet;
  • Ability to perform basic mathematical calculations using percentages and fractions; and
  • Has or can obtain and maintain a driver's license in the State of Maryland.

Salary Range: $37,505-57,262
Date of Employment: As soon as possible
Email address: careers@mseanea.org
Web address: www.marylandeducators.org

Deadline: March 13, 2020

All Correspondence Should Be Addressed To:

Maryland State Education Association
C/O Jana Rossetto-Kennedy
140 Main Street
Annapolis, MD 21401

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