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The Worker Institute at Cornell,
ILR School, Cornell University

 

Administrative Assistant
C04

Position is located in New York, NY
within the ILR School located at 570 Lexington Ave

 

The School of Industrial and Labor Relations at Cornell University has an opening for an Administrative Assistant C04. This position will provide administrative support to The Worker Institute. The Worker Institute at Cornell engages in research and education on contemporary labor issues to generate innovative thinking and solutions to problems related to work, economy and society. The Administrative Assistant works in a team environment and is responsible for all administrative and programmatic needs of The Worker Institute (WI) and its programs. The incumbent will work under the supervision of the Worker Institute Program Manager and in direct collaboration with various faculty members and Communication Coordinator.

Responsibilities include organizing day-to-day administrative functions of multiple programs; scheduling and coordinating basic and complex meetings, workshops, events, and conferences; preparation of complex PowerPoint presentations; program specific financial tracking of multiple accounts; composing correspondence requiring exercise of judgment and originality; building and maintaining spreadsheets; edit content of documents; independently creating and updating content and materials for the program web pages, updating content for various social media platforms, and The Worker Institute website as needed.

This position requires teamwork, collaboration, problem solving, multi-tasking, independence, creativity, customer focus, the ability to work with a geographically dispersed and diverse staff, and the ability to handle a fast-paced work environment.

This is a full-time (35 hour a week), bargaining unit position that falls under the non-exempt CWA contract. The position is based at the ILR NYC Extension office located at 570 Lexington Ave, New York, NY 10022.

More information about the ILR School can be obtained at our web site, http://www.ilr.cornell.edu and The Worker Institute at https://www.ilr.cornell.edu/worker-institute.

Required Qualifications:

  • Associate's Degree and a minimum of four years of experience in an office setting or equivalent.
  • Proven ability to successfully manage multiple tasks while working simultaneously under pressure within a fast-paced, office environment; meeting required deadlines.
  • Ability to work independently to anticipate and solve problems and to take direction from others.
  • Ability to interact tactfully with diverse groups of individuals.
  • Ability to take initiative and be a pro-active team member.
  • Demonstrated ability to exercise discretion and independent judgment.
  • Must have outstanding organizational skills.
  • Advanced Microsoft Word, PowerPoint and Excel skills and Adobe pdf functionality.
  • Excellent Outlook calendar skills including coordination of complex meetings.
  • Excellent written and verbal communication skills including the ability to prepare presentation materials.
  • Research, writing, proofreading, and editing skills are necessary.
  • Experience with internet and library searches.
  • Ability to monitor financial accounts as requested.
  • Ability to work with multiple programs, projects and program directors and staff.
  • Requires flexibility in work hours, including occasional evenings or Saturdays with advance notice, for special event support.

Preferred Qualifications:

  • Bachelor's degree strongly preferred.
  • Minimum of five to six years of experience in an office setting preferably in higher education.
  • Prior experience working with HTML or other web development tools such as Drupal to support website content management.
  • Prior experience with event planning.
  • Familiarity with virtual meetings, presentations, and webcasts using Adobe Connect and Zoom a plus.
  • Proficiency with social media platforms including and other social media platforms as needed by department.
  • Experience with Salesforce or similar Customer Relationship Management systems.
  • Knowledge of survey software.
  • Experience with and knowledge of the labor movement, worker's organizations, social justice, leadership development, human rights, adult education and or social science.
  • Bilingual in Spanish and English.

No relocation assistance or visa sponsorship provided for this position.

To Apply:
Interested parties should submit a résumé and cover letter describing qualifications on-line at: http://www.ohr.cornell.edu/jobs, under Staff Positions section.

When applying through our system, please remember to attach résumé and cover letter in either Microsoft Word or PDF format. In the Experience section of your application, use the 'Drop Files Here' box to manually drag document(s) into your application. For a more detailed description and instructions on how to apply online please click here as an external candidate or click here if you are an internal candidate. WDR-00022398

This is a full-time, non-exempt bargaining unit position that falls under the CWA contract. The position is based at the ILR NYC Extension office located at 570 Lexington Ave, New York, NY 10022.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.

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