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American Federation of Teachers

American Federation of Teachers
 

Regional Office Manager
Organization & Field Services, Western Region Office

Based in Los Angeles, CA


Unit: AFTSU Confidential
Supervisor: Western Regional Director
Salary: $97,205.90 - $106,219.30

Position Summary: The incumbent manages the office for AFT’s western regional office based in Los Angeles, CA and provides operational support to the regional director, the AFT western region affiliates and national representatives assigned to the region. The incumbent supports the region by administration of the region’s organizing projects and programs, as well as providing oversight and assistance to project staff located in the western region.

Position Responsibilities:

  • Maintain and organize office operations and procedures.
  • Work with regional director and organizing directors to compile data and develop financial assistance databases and reports.
  • Track attendance for project staff, review expense forms, manage payroll including submitting payments for Federal, State and local taxes, health insurance, worker’s compensation insurance and pensions or providing such data as is necessary for an outside payroll firm to prepare payroll checks and tax payments.
  • Review and arrange for payment of accounts payable and relevant checking accounts, as well as maintain ledgers for payroll and other transactions for organizing projects operating in the region.
  • Maintain financial records and enter financial data for each project into accounting system.
  • Submit requests for affiliate financial assistance and follow up to ensure disbursements.
  • Collect and summarize data for informational reports and annual organizing department budget submission.
  • Plan, execute and finalize regional office administrative projects as assigned by supervisor.
  • Maintain standard office operating procedures and recommend management action to improve when relevant.
  • Arrange meetings and coordinate conference logistics, including making travel and hotel arrangements, preparing and assembling conference materials, tracking attendance and provide information to attendees; conduct onsite registration.
  • Draft and type correspondence, memoranda and reports.
  • Create and maintain records, personnel files, handle mail and answer telephone calls.
  • Other duties as assigned.

Knowledge, Skills and Abilities:

  • The successful candidate should possess prior office management experience with record of dependability and must assure discreet handling of all regional office business.
  • Bookkeeping/accounting skills are necessary, including problem-solving and critical thinking skills.
  • Use professional judgment and knowledge of AFT policies and priorities in decision-making.
  • Employee must have initiative, excellent organization and interpersonal skills, including ability to communicate effectively with staff, vendors and affiliate members.
  • Ability to work well under pressure and with all levels of the organization’s management and staff, as well as with the public.
  • Ability to work independently and to set work priorities to ensure deadlines are met is necessary.
  • Knowledge of standard office equipment and proficiency in Microsoft Office and Outlook (or willingness to train).
  • Proficiency in QuickBooks accounting software is a plus.
  • Familiarity with unions and/or non-profit associations is preferred.

Work Environment:
The work is generally performed in an office environment, but also requires travel. This position is located in Los Angeles, CA.

How to Apply: Applicants should submit a cover letter and résumé via the following link:
https://www.appone.com/MainInfoReq.asp?R_ID=2834886.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.