Ohio Education Association

Ohio Education Association

Administrative Secretary

Based in Monroe, OH

Are you looking for a career that makes a difference? Are you passionate about public education? The Ohio Education Association (OEA) is seeking an Administrative Secretary to provide support and administrative assistance to the programs and initiatives of the OEA in the Monroe area. This position serves as a primary point of contact for members, staff and the community and is located in Monroe, Ohio.

Essential Duties:

  1. Uses computers for various applications, such as database management or word processing.
  2. Provides clerical and administrative support for organizing plans and practices for engaging members.
  3. Sets up and maintains paper or electronic filing systems; recording information, updating paperwork, and composing and maintaining documents, spreadsheets, records, correspondence, or other material. Maintains confidential records and files.
  4. Composes, prepares, and distributes meeting notes, presentations and reports.
  5. Reviews and proofreads material for accuracy and completeness.
  6. Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
  7. Operates electronic mail systems and coordinates the flow of information.
  8. Opens, reads, routes, and distributes incoming and outgoing mail or other materials.
  9. Operates office equipment, such as fax machines, copiers, or phone systems.
  10. Greets visitors or callers and handles their inquiries or directs them to the appropriate persons according to their needs.
  11. Prepares for and makes arrangements for meetings and conferences.
  12. Communicates information to managers, co-workers and others in person, by telephone, in written form, or e-mail.
  13. Provides back-up to receptionist / clerical assistant.

Significant Duties:

  • Processes invoices for payment.
  • Orders and maintains office supplies and acts as liaison with vendors.
  • Completes forms in accordance with OEA procedures.
  • Operates in a collaborative team environment.
  • Attends staff meetings and trainings.
  • Provides input into decision-making that impacts Associate Staff functions.
  • Performs duties related to job description.

Qualifications, Knowledge, Skills and Abilities:

  • High school diploma or equivalency; Associate’s Degree preferred.
  • Three (3) years of administrative office experience required.
  • Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, designing forms, and other office procedures.
  • Ability to effectively compose, proofread and revise business correspondence.
  • Ability to communicate effectively and professionally.
  • Intermediate skill in use of computer office software.
  • Internet research abilities.

About OEA
The OEA represents more than 125,000 teachers, faculty members and support professionals who work in Ohio’s schools, colleges and universities to help improve public education and the lives of Ohio’s children. OEA members provide a wide range of professional education services in communities throughout the state.

Our members teach in kindergarten classrooms, high school labs and university halls. They counsel adolescents and help students carve out career aspirations. We coach athletes and transport students to and from the schools and extra-curricular events. We provide professional services to benefit students, schools and the public in virtually every position needed to run Ohio’s schools.

OEA members are dedicated to children and public education. OEA’s mission is to lead the way for the continuous improvement of public education while advocating for our members and the students we serve. We always have, and always will, work to that end. Through OEA’s more than 150-year history OEA members have been involved in every struggle and effort to advance the finest of America’s dreams: a quality public education for every child.

OEA has been working to make schools better and improve public education since 1847.

Other Information:
This is a bargaining unit position which includes paid vacation, sick leave, health insurance, paid holidays, and retirement plan.

Position Location: OEA – Monroe Office, 30 Overbrook Drive, Ste. A, Monroe, OH 45050

To Apply:
Please submit a cover letter and résumé to hr@ohea.org no later than the close of business on Wednesday, March 13, 2019.

The OEA is an Equal Opportunity/Affirmative Action Employer.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.