United University Professions

Senior Administrative Assistant
Office of the President

Based in Latham, NY

 

Job Posting: Senior Administrative Assistant, Office of the President
Organization: United University Professions
Location: 800 Troy-Schenectady Road, Latham, NY 12110
Salary: $65k plus a comprehensive benefits package
Job Type: Full-Time/In-Person (Not Remote Eligible)/Management Confidential

Primary Responsibility
The Senior Administrative Assistant will provide high-level administrative support to the Office of the President under the direction of the President’s Executive Assistant/Director of Administration. The highest level of professionalism and confidentiality is required for this position. 

Key Responsibilities:

• Provide high-level executive support and coordinate administrative operations for the Office of the President, including calendar management, prioritization of requests, and ensuring the efficient flow of information and daily operations.
• Coordinate, manage, and attend executive-level meetings and events, including scheduling, logistics coordination, preparation and distribution of materials, attendance management, documentation of outcomes, and follow-through on action items to ensure timely completion.
• Draft and prepare correspondence, communications, and materials on behalf of the President’s Office, ensuring accuracy, professionalism, confidentiality, and alignment with organizational standards. 
• Develop and maintain organized records, filing systems, tracking processes, and documentation related to officer activities, chapter engagement, statewide events, attendance requests, and other executive office initiatives.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered.
• Minimum of two years of administrative support experience, preferably supporting senior leadership, executives, or organizational officers.
• Demonstrated experience coordinating and managing complex calendars, meetings, events, and travel arrangements.
• Exceptional organizational, planning, and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent written, verbal, and interpersonal communication skills, including the ability to prepare professional correspondence and communicate effectively on behalf of executive leadership.
• Strong customer service, relationship-building, and collaboration skills, with the ability to work effectively with diverse constituencies.
• Experience developing and maintaining organized records, filing systems, tracking processes, and documentation.
• Ability to anticipate executive needs, proactively identify solutions, and approach challenges with a problem-solving mindset.

Requirements:

• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and OneDrive. 
• Proficiency with virtual meeting platforms, including Zoom and Microsoft Teams.
• Availability to occasionally work irregular hours to attend events and meet deadlines, including evenings and weekends.
• Ability to work full-time in person at UUP headquarters in Latham, New York.

To Apply:
Send your cover letter and résumé, with “UUP Senior Administrative Assistant Application” in the subject, to Lynn Alderman, Executive Assistant to the President/Director of Administration, via email: lalderma@uupmail.org. We will accept applications through August 20, 2026, but will review and interview candidates on a rolling basis as applications are received.