Colorado Education Association

Colorado Education Association

Accounts Payable
Non-Exempt Staff

Based in Denver, CO


Posting Date: January 14, 2022
Closing Date: January 26, 2022 (5:00 p.m. MST)

The Colorado Education Association is seeking candidates with experience in all accounts payable processing and reconciliation. Qualified candidates will also support accounts receivable, membership dues accounting, banking, fixed assets, and tax reporting.

The Colorado Education Association is the largest union of educators in the state with more than 39,000 K-12 teachers, higher education faculty, and education support professionals, as well as students preparing to become teachers, and retired educators. Our mission is to work collectively to provide the best public education for every student. The Colorado Education Association is seeking qualified applicants for an Accounts Payable position.

The Colorado Education Association is an equal opportunity employer. We actively encourage people of color, women, individuals who identify as LGBTQ+, or gender non-conforming, people living with disabilities, veterans, and bilingual people to apply for open external positions at CEA. CEA is committed to creating a diverse environment and is proud to be an equal opportunity employer. CEA will consider all qualified applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.

Qualifications Required

  • Excellent oral, written and interpersonal communications
  • Ability to gather and organize information, develop report formats, etc.
  • Proficiency in various computer technologies in a Windows based PC environment
  • Ability to work in a team environment
  • Effective records maintenance skills
  • Ability to expand knowledge and skills in a rapidly changing environment
  • Ability to complete multiple projects with shifting priorities and to meet deadlines under pressure
  • Ability to work with a minimum of supervision
  • Ability to provide support to professional staff and/or manager as required by the assignment
  • Excellent telephone skills
  • Minimum of three years accounts payable experience or general accounting experience, preferably in a non-profit environment; formal education in addition to experience would be desirable
  • Advanced level skills with the Microsoft Office Suite, including Microsoft Outlook and Excel
  • High level of competence with accounting software, such as PeopleSoft, Sage Intacct and QuickBooks, electronic expense management platforms, and fixed asset systems such as SAGE
  • Excellent analytical skills and high level of attention to details
  • An understanding about issues related to systemic racism and social justice and a commitment/willingness to learn more
  • Must be willing to expand technology skills and quickly adapt to changing systems.

Responsibilities – Accounts Payable

  • Receive, review and process invoices staff/leader expense vouchers for payment
  • Timely completion of PeopleSoft processes for each check run
  • Research all accounts payable related inquiries and/or discrepancies
  • Aggregate all payables for disbursement according to method of payment – check ACH or wire transfer
  • Secure or verify approvals, adhering to the association’s policies and procedures, on all invoices, expense reports and check requests
  • Resolve inconsistencies with appropriate parties, i.e., vendor, staff, managers, and document the resolution
  • Determine the status of vendors and independent contractors in order to properly classify their accounts for the purpose of issuing 1099’s
  • Prepare annual 1099 reporting
  • Maintain vendor file of paid invoices and W-9 records
  • Prepare monthly accounts payable aging and reconciliation, ensuring that the sub ledger balance agrees with the general ledger
  • Record disbursements on reconciliation spreadsheets
  • Provide supporting documentation for month end reporting and financial audit
  • Prepare accounts payable related journal entries, including payroll, GL corrections, and prepaids
  • Prepare quarterly sales tax reports

Responsibilities – Incoming Funds/Receipts

  • Maintain petty cash account
  • Verify membership dues data; balance to bank
  • Prepare deposits for other incoming payments
  • Input receipts to PeopleSoft
  • Record receipts, both cash and other, on reconciliation spreadsheets

Responsibilities – Accounts Receivable

  • Monitor outstanding invoices with follow-up monthly
  • Prepare monthly accounts receivable aging and reconciliation

Responsibilities – Banking

  • Process void checks, issue stop payments
  • Approve wires/ACH payments initiated by others
  • Upload ACH payments to vendors
  • Print selected bank statements and distribute monthly
  • Research banking activity as required
  • Enter cash activity to reconciliation spreadsheet

Responsibilities - Other

  • Handle the processing of company credit cards from issuance through payment of statements
  • Monitor fixed asset purchases and work with appropriate staff to record and update equipment and furniture purchases in the fixed asset system
  • Transmit annually the fixed asset listing to the appropriate County Assessors
  • Assist with audit as required
  • Enter annual budget to PeopleSoft
  • Prepare annual Energize Denver Report
  • Monitor the building door keys system
  • Strong people and interpersonal skills, positive approach to problem-solving, team player
  • Dedication to improving the conditions of working people and strengthening the role of organized labor in society
  • Other duties as assigned by the Executive Director or designee

Compensation and Benefits
This is a bargaining unit position with a salary range of $42,480 to $68,400 based upon prior experience and qualifications. An excellent fringe benefits package is provided as defined in the collective bargaining agreement, including health, dental, vision, life insurance, pension plan and paid vacation.

Application Procedure
To complete an application, please visit: https://form.jotform.com/220036769968166

Applications must be received at CEA by 5:00 PM on January 26, 2022.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.