1199SEIU United Healthcare Workers East

United Healthcare Workers East


Executive Secretary
New Organizing

Based in Boston (Quincy), MA


POSITION TITLE: Executive Secretary
ASSIGNMENT: New Organizing
AREA: Boston, (Quincy, Mass)
REPORTS TO: Executive V.P.

About 1199SEIU UHWE
With over 450,000 members throughout Massachusetts, New York, New Jersey, Maryland, Florida, and Washington, DC, 1199SEIU is the largest and fastest-growing healthcare union in the nation. Since our founding in 1932, our mission has been to stand up for quality healthcare, good jobs and social justice for all. Dr. Martin Luther King, Jr. called 1199 his favorite union and referred to us as “the authentic conscience of the labor movement." Over the years 1199 has won some of the highest standards for healthcare workers in the country, including good wages and benefits, safe staffing, paid time off, secure retirement, model childcare and education benefits and a real voice work in the workplace. Our members are highly politically engaged and active, so we have the strength to advocate with government and elected officials for our patients, families and communities. We are affiliated with the Service Employees International Union (SEIU) which has over 2 million members and is the largest labor union in North America.

Job Summary:
Performs a variety of complex, responsible and confidential secretarial and administrative duties requiring a thorough knowledge of organizational procedures and precedents, for an officer or department head. This position requires the ability to work independently, exercising judgment and initiative. Must be well organized and possess outstanding secretarial and administrative skills. Work is performed under the general supervision of the Officer or Department Head.

Job Functions:

  • Screens visitors, telephone calls and directs mail to the correct officer or department head.
  • Types letters, statements, narrative and statistical reports, minutes and agendas from dictated, handwritten or other sources.
  • Composes, prepares and reviews routine correspondence for signature by department head and distributes or department head.
  • Answers the phone, provides information and receives information concerning matters related to the division or department head.
  • Maintains a calendar for the department head and assures that complete information is available for all matters.
  • Handles all travel and scheduling for the department head.
  • Coordinates paperwork for staff hiring and maintains internal personnel database.
  • Reviews all routine department matters requiring approval by department head.
  • Coordinates some office functions with other divisions and departments.
  • Researches, compile and analyze data for special projects and prepare routine reports.
  • Organizes and maintains a variety of files and records.
  • Arranges for meetings and conferences as needed. Performs other related duties as required.


  • High school diploma or equivalency required.
  • Some college preferred.
  • Three years’ experience in the performance of responsible secretarial and clerical work.
  • Knowledge of modern office methods and procedures.
  • Must have knowledge of office equipment and experience with word processing.
  • MS Excel and familiarity with MS Access.
  • Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
  • Type at a speed of 70 words per minute and stenography skills desirable.
  • Experience handling confidential information.
  • Ability to produce reports in MS Word, Excel and Access.
  • Excellent spelling, grammar and vocabulary with good verbal and written communication skills.
  • Ability to maintain a good working relationship with all coworkers, members and the general public, requiring tact, judgment and poise.
  • Ability to work well under stress.
  • Ability to work long hours, including evenings and weekends.

General Information:
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this title. They do not include all job duties performed by employees in the title and every position does not necessarily require the same duties.

All interested persons meeting the minimum qualifications are encouraged to submit a résumé and cover letter via email to: jobs@1199.org.

1199/SEIU is an equal opportunity employer.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.