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Jobs to Move America

Jobs to Move America


Operations Manager

Based in Los Angeles, CA

 

Position: Operations Manager
Department: Finance and Administration
Position Type: Full-Time ─ Exempt
Location: Los Angeles
Reports to: Finance Director
Start Date: 5/1/2020    
Application Deadline: 4/10/2020    
(early submissions are encouraged)

ABOUT JOBS TO MOVE AMERICA
Jobs to Move America is a national and multi-regional strategic policy center that works to transform public spending and corporate behavior using a comprehensive approach that is rooted in racial and economic justice and community organizing. We seek to advance a fair and prosperous economy with good jobs and healthier communities for all.

POSITION OVERVIEW
JMA is seeking a full-time Operations Manager. The person in this role will play a critical role in managing the day-to-day administrative operations of JMA. They will play a collaborative role in developing and implementing systems that increase organizational effectiveness and efficiency and support JMA’s growth and success of JMA staff and programs. This candidate is highly organized, detail-oriented thrives on making things run well as well as a proactive, creative problem solver excited to support social justice work.

Primary Responsibilities include but are not limited to:

Office Management (60% of role)

  • Oversee general operations & IT as well as coordination and communication between all operational functions for all JMA’s 4 offices (Los Angeles, New York, Alabama, and Chicago)
  • Proactively streamline office systems and procedures, providing innovative solutions to support our growing staff and increase efficiency and productivity across all offices.
  • Provide administrative support to staff as needed, including coordinating events and meetings, travel arrangements, and other necessary administrative tasks.
  • Purchasing office supplies and equipment.
  • Research, propose, and implement improvements to processes to foster team collaboration and a culture of respect.

Human Resources (20% of role)

  • Handle HR and accounting processes with sensitivity and care.
  • Support payroll activities and other compliance-related activities.
  •  Coordinate onboarding and offboarding of staff, and support hiring for open positions (post job descriptions).
  • Support HR processes such as vacation/sick time tracking; health benefits enrollments, changes, and terminations; and 401K enrollment and access.
  • Assist with special projects as needed.

Accounting (20% of role)

  • Support Finance Director with accounting processes including preparing reimbursements and reconciling monthly credit card statements, year-end closing, and year-end audit process.
  • Assisting in preparation and control of operations budgets.
  • Training personnel to learn new portal or systems.
  • Ensure that financial operational activities are executed and delivered as per the standards set by the organization.
  • Ensure that accounting requests are resolved and communicated in a timely manner to internal and external parties.

OPERATIONS MANAGER REQUIREMENTS:

  • Relevant Experience: 4+ years of experience in office management, HR, and/or nonprofit business operations.
  • Tech-Savvy: IT plays a significant role in operations and this candidate must have a working knowledge of IT, including both Windows and Mac OS and advanced understanding of office software including Adobe, Google Suite, and Microsoft Office programs. Knowledge of Concur is a plus.
  • Possess a high level of honesty and integrity effective communicator: strong communicators as their jobs entail communicating with people at different levels.
  • Strong writing skills are a must as the majority of the work is to write procedures and guidelines in order for operations to have a good workflow.
  • Problem-solving a passion for people, processes, and spearheading improvements. ability to develop, implement and review policies and procedures.
  • Resourcefulness: figuring out how to get things done even if there isn’t a pattern for it.
  • Exceptional organization and planning: able to juggle and multi-task with acute attention to detail and follow-through.
  • Adaptable: Work well in a fast-paced environment.
  • Service-Oriented: Finds Joy being in a supportive role and enjoy helping others.
  • Deadline-oriented: Ability to navigate a constantly changing environment and occasional high-pressure situations with a calm, collection, and a can-do attitude.
  • Mission-Driven: Deep connection with our mission and organizational core values to share power, bring energy, clear the path, celebrate growth, and apply an equity lens.
  • Strong work ethic and growth oriented.
  • Team-Player: Able to work well in a collaborative work environment and with an all-remote environment across multiple time zones
  • Basic accounting or bookkeeping knowledge is preferred.
  • Understanding of general finance and budgeting practices.

Terms of employment:

  • $53,000-$56,000 per year DOE.
  • Health/Dental Insurance: JMA Pays 100% of the plan premium at no cost to the employee.
  • 12 days paid vacation, 12 sick days, 9 federal holidays
  • 12 personal days, 2 floating holidays
  • 401(k): JMA contributes 5% of the employee salary towards their 401k plan after 6 months of employment.
  • Must have reliable personal transportation as trips to the bank and postal service office will be required.
  • This is a confidential position
  • Generally, 9-5/10-6 M-F, however, based on need you may be required to work additional hours.

Application Process:
E-mail cover letter, résumé, and three references to jobs@jobstomoveamerica.org in one single PDF by April 10, 2020. Please mention where you found the listing. Only shortlisted candidates will be contacted. No phone calls, please.

Pre-employment exercises:
To finalize the recruitment process for this role, applicants will be asked to complete assignments, such as a writing test and situational judgment test to confirm that they have the required skills.

JMA is an equal opportunity employer with a goal to empower diverse people to fulfill their full potential. We actively welcome and encourage people of color, indigenous people, LGBTQ+ people, and people with disabilities to apply.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.