SEIU USWW - United Service Workers West

United Service Workers West

Executive Administrative Assistant

Based in San Jose, CA

Type: Confidential Employee, non-bargaining unit

The Service Employees International Union (SEIU) is our country’s fastest growing labor union with more than 2 million members. We have been on the cutting edge of building the power of low-wage workers in service industries and in leading the fight for social justice on issues such as health care, immigration and education reform. The SEIU United Service Workers West (SEIU-USWW) represents over 45,000 property service workers across California. Our union brings together janitors, security officers, residential, stadium, arena and airport workers. These workers are the heart of our union and through their activism there is hope for a more progressive California. The Executive Administrative Assistant is part of a team of Administrative staff that supports the overall operation of the union and daily needs of union leadership. S/he reports to the Chief Financial Officer.

Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties:

  • Performs various administrative duties including overseeing the operational functions of the Executive staff including the preparation of correspondence, reports, invoices and confidential documents.
  • Supports the on-boarding and general orientation of new staff, including support in completion of required documentation & processing of paperwork.
  • An ability to understand, prioritize and manage high-level organizational relationships & communication
  • Maintains detailed filing and records systems; maintains executives’ calendars, schedules and makes travel arrangements; prioritizes routine business
  • Coordinates and plans events, workshops, meetings, conferences, projects and other activities involving the executive staff, staffs meetings and member leadership
  • Handles and provides written and oral correspondence answers inquires and returns telephone calls

Graduation from an accredited college or university with at least seven (7) years of related work experience and at least five (5) years’ experience supporting a high ranking official and/or a combination of education and experience that would provide for the following knowledge, skills and abilities:

  • Thorough knowledge of office administrative operations, including maintenance of supplies & equipment
  • Thorough knowledge of modern technology, video conferencing, data managements & data systems
  • Knowledge of labor unions, union operations and reporting requirements
  • Ability to communicate effectively, both orally and in writing. Bilingual – Spanish (Written and Spoken)
  • Professional Customer Service experience to attend to guests, members and staff
  • Strong organizational skills with demonstrated ability to maintain recordkeeping protocol
  • Ability to multitask and meet timelines in a fast-paced environment using independent judgement
  • Experience handling confidential information and demonstrated experience with recordkeeping
  • Advanced use of Google G Suite and Microsoft Office Suite (Word, Excel and PowerPoint)

Work is generally performed in an office setting. Long and extended hours and occasional travel is required.

To Apply
Email a résumé with cover letter explaining interest and qualifications.
Send e-mail to: gabriela.waitman@seiu-usww.org

SEIU USWW is an equal opportunity employer. Women and people of color are encouraged to apply.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.