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SEIU Local 32BJ


Administrative Assistant

Based in New York City, NY


32BJ SEIU is one of the largest and most dynamic labor unions along the East Coast, with over 175,000 members in 11 states and Washington, DC. The Union is at the forefront of building the nation’s labor movement, supporting progressive candidates for elected office and moving a broad policy agenda, including campaigns to guarantee living wages, promote responsible development, and expand access to health care. Its parent organization, the Service Employees International Union (SEIU), is the nation’s largest labor union.

The Administrative Assistant supports the management and staff of the NY Metro District of 32BJ, including coordination of work between the office and field staff. S/He reports directly to Office Manager.

The staff of this district office often work outside the office and rely on the AA to help coordinate their office responsibilities and district events.

The Administrative Assistant will work approximately 3 days a week in the main office in Manhattan and 2 days a week in a satellite office in Richmond Hill Queens. S/He serves as the office manager to a satellite office and provides general support for the staff. S/He is the first point of contact for members who call or visit. Members may call or visit to discuss workplace issues, to get information about actions or to play a volunteer role on union organizing campaigns or political mobilizations.

Responsibilities include:

  • Serve as liaison to building management for purposes of maintenance and security; maintain office appearance
  • Schedule meetings and coordinate space, presentation materials, access for attendees, etc.
  • Responsible for proactively ordering and maintaining supplies.
  • Coordinate with IT Dept. to update and maintain computers, copier and other equipment
  • Receive general calls and triage issues
  • Greet and assist members in person; triage member issues ; assist with grievance intake and processing as needed
  • Maintain membership database; track and process membership forms
  • Receive and process data from the field staff
  • Serve as point person for Administration and Finance staff (NY Office). Process transactions through HR Passport (HR) and BP Logix (AP)
  • Coordinate mailings
  • Manage vendor relationships; make purchasing and travel decisions for district actions and events
  • Other duties as assigned

Qualifications:

  • Three to five years of relevant work experience in an office environment, with increasing levels of responsibility
  • Ability to plan their work and operate independently to keep work organized, prioritize work and manage deadlines without close supervision
  • Attention to detail
  • Strong interpersonal skills, including working with a diverse audience
  • Strong written and verbal communication skills in both English and Spanish required.
  • Proficiency with Microsoft Office including Word, Excel and Access

Compensation/Application
This is a full time position with a full benefits package, including a pension plan and employer-paid health coverage for full-time employees and their eligible dependents.

To Apply
Qualified candidates may E-mail résumé and cover letter to: HR@seiu32bj.org. Please use “Admin Assistant” in the subject line No phone calls please.

People of color and women are encouraged to apply.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.