Office Administrator
Advocacy Hub

Washington, DC [Headquarters]

This position works as part of an administrative team and supports Hub managers and other Hub staff as needed.

Duties and Responsibilities

  • Maintain calendar and schedule for managers as assigned;
  • Act as an effective liaison with other AFL-CIO departments, affiliated organizations, global labor partners, lobbyists and congressional staffers;
  • Coordinate and complete the collection, compilation, and submission of all required reports detailing lobbying activity for the Federation in compliance with the DOL;
  • Assist with the coordination of personnel matters including but not limited to job descriptions, postings, technology needs, training, orientation, and file maintenance;
  • Assist with administrative work associated with international meetings and coordination of visits from international visitors, including but not limited to travel related work;
  • Develop, coordinate and assess departmental systems and operations, including but not limited to, record-keeping, internal and external communications, meetings, travel and expenses and other areas as assigned;
  • Review incoming correspondence and materials; independently prepare responses to inquiries and other correspondence; proofreading, reformatting and editing of correspondence and policy statements;
  • Coordinate departmental support staff and workflow including resolution of questions and concerns as well as development of ongoing departmental policies and procedures;
  • Continuing upkeep, coordination and on-site management when applicable of upcoming international events;
  • Coordinate meetings and special events/projects;
  • Continuing upkeep of upcoming Capitol Hill-related fundraisers list as this information is received;
  • Coordinate leave and attendance records;
  • Other duties as assigned.


  • Extensive knowledge of the U.S. Senate and the House of Representatives and Leadership offices, or experience working on Capitol Hill;
  • Extensive knowledge of the global labor movement;
  • Strong knowledge of lobbying process;
  • Positive attitude and excellent communication and interpersonal skills;
  • Strong ability to work cross-culturally;
  • Demonstrated strong writing skills related to correspondence;
  • Positive attitude and excellent communication and interpersonal skills;
  • Professional, courteous and tactful;
  • Excellent proof-reading ability;
  • Demonstrated ability to work independently and to make independent decisions;
  • Demonstrated ability to create complex spreadsheets and reports;
  • Demonstrated ability to exercise good political judgment;
  • Demonstrated ability to interpret and apply organizational policies and procedures;
  • Ability to manage workflow, to lead staff and to work well within a team;
  • Demonstrated ability to work in high-pressure environment and meet unpredictable deadlines;
  • Demonstrated ability to prioritize and manage multiple tasks;
  • Ability/willingness to work with many people and juggle many projects;
  • Excellent problem solving skills;
  • Highly motivated and a self-starter;
  • Proficient knowledge of Microsoft Word, Excel; Power Point, Microsoft Access, internet applications and Google.
  • Ability to work long and extended hours.
  • Additional language skills highly valued.

The following testing is required:
Clerical, Typing, Spreadsheet (Excel), Database (Access), Intermediate Excel (spreadsheet), Proofreading Practice and Judgment

Hours: 9:00 AM to 5:00 PM

Apply here: http://aflcio.hirecentric.com/jobs/

Equal Opportunity Employer

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