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American Postal Workers Union

American Postal Workers Union


Secretary
Research & Education Department

Based in Washington, DC


Job Title: Secretary
Location: Research & Education Department (Headquarters)
Shift: 9:00 a.m. – 5:00 p.m.
Reports To: Director of Research & Education

Bid Process
Submit Bid To: jobs@apwu.org

FUNCTIONAL PURPOSE:
Under general supervision, performs a variety of administrative, clerical, and other duties as assigned by the Director of Research & Education.

DUTIES AND RESPONSIBILITIES:
To include, but are not limited to those listed below. Other related duties may be assigned.

  • Open mail daily and distribute to appropriate personnel for handling. Review and process incoming and outgoing correspondence, including electronic mail, and communications.
  • Compose various letters, correspondence and/or other material. Make copies, scan and file correspondence with related backup material.
  • Answer incoming calls and inquiries, provide assistance when possible, or refer to the appropriate individual.
  • Type article for APWU tabloid, convention books, or local and state publications.
  • Process forms for educational materials requested by national, state, and local union officials for seminars, conferences, and educational programs.
  • Maintain an up-to-date mailing list for the Research and Education Department.
  • Prepare workbooks, stuff kits, type badges and certificates for seminar, conferences, and conventions.
  • Maintain files, including establishing new files and purging closed files.
  • Type, organize, and maintain educational CDs, audio/visual programs, workbooks, and instructors’ guides.

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

EDUCATION & EXPERIENCE:

  • High school graduate or equivalent.
  • Two years secretarial or equivalent experience.

SKILLS/ABILITIES:

  • Must be able to establish and maintain effective working relationships with officers, staff, employees and members of outside agency officials.
  • Ability to type 45 wpm.
  • Ability to utilize a computer, including but not limited to, Microsoft Office Word, Excel, PowerPoint & Outlook. Willingness to learn additional software programs, including but not limited to Adobe Acrobat and PaperPort.
  • Knowledge of how to build and create CDs (including bookmarking and linking)
  • Ability to use office equipment such as copiers, scanners, fax, desktop computer system and peripherals, etc.
  • Ability to perform duties with neatness and accuracy.
  • Individual must be dependable with exemplary attendance and punctuality.
  • Must demonstrate excellent telephone courtesy.
  • Ability to establish and maintain effective working relationship with APWU personnel, members and general public.

WHEN APPLYING: Be sure to indicate that you saw this information at UNIONJOBS.COM.