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SEIU

SEIU


Administrative Assistant
Grade: TS6

Based in Washington, DC


Annual Pay: $54,550.83/YR

Purpose:
This position is responsible for directing and coordinating the administrative work for an SEIU department or program. The incumbent manages large quantities of materials, data, and records and serves as lead on special projects, conferences, workshops or other specialized programs.

PRIMARY RESPONSIBILITIES: (Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)

  • Coordinates and integrates the work activities of several organizational segments ensuring completion of projects.
  • Receives correspondence for department or program director; routes mail or responses to appropriate party and follows-up for completed actions.
  • Maintains director's calendar; screens visitors and callers and answers inquiries involving established procedures or routine matters.
  • Coordinates the work flow with other departments or field staff; revises or clarifies procedures to resolve conflicts or eliminate duplication of work.
  • Ensures that requests for actions or information are directed to appropriate staff as required; ensures that information requests are furnished in a timely manner.
  • Maintains software programs relevant to department operations; integrates data from the Accounting and Information Technology Departments; provides data for programs and produces reports.
  • Analyzes information and assists in writing and preparing materials for conferences, workshops, conventions, meetings, mailings, etc.
  • Controls administrative functions within the department including budget, leave reports, orders and maintains supplies and files.
  • Trains other support staff and distributes administrative support activities when applicable.
  • Performs other duties as required to support the department and its mission.

Contacts:
Include SEIU staff and others related to departmental issues.

Direction and Decision Making:
This position reports to the department director /manager and the incumbent works independently with minimum supervision.

Minimum Qualifications:

  • Bachelor's degree and five (5) years of progressive administrative experience.
  • Equivalency: Graduation from high school or equivalent and seven (7) years of progressive administrative experience.

Or, a combination of education and experience that would provide for the following knowledge, skills and abilities:

  • Thorough knowledge of modern office procedures and practices.
  • Knowledge of unions or other advocacy groups.
  • Ability to analyze problems, collect data and make sound, logical conclusions.
  • Ability to plan, organize and coordinate work and supervise others.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to develop proficiency in software package(s) required by department.
  • Skilled in the use of personal computers using word processing software and Microsoft Office Suite.

Test/Certifications:

  • Ability to type 65 wpm.
  • Microsoft Office: Word Intermediate, Excel Intermediate, Access Advanced, and PowerPoint Intermediate.

Physical Requirements:
Work is generally performed in an office setting. Some overtime may be required.

Probationary Period: 16 weeks.

Apply Here: http://www.Click2apply.net/cdsjp6sbqg6d9my6

PI108743525

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